What are the responsibilities and job description for the Administrative Assistant to the Associate Principal position at Township High School District 211?
Description:
Administrative Assistant to the Associate Principal- Exempt I
Job Summary:
The Administrative Assistant to the Principal provides high-level administrative, organizational, and communication support to the Principal, ensuring the smooth and efficient operation of the Associate Principal's office while fostering positive relationships with students, staff, parents, community members, and other stakeholders
Qualifications:
- Experience as an executive assistant or in senior administrative support preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Slides), and other office technology.
- Strong interpersonal, communication, and organizational skills.
- Exceptional written communication skills, including strong grammar, proofreading, and editing abilities to ensure accuracy and clarity in correspondence, reports, and official documents.
- Ability to handle confidential information with discretion and professionalism.
- Demonstrated ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.
- Strong problem-solving skills, attention to detail, and a commitment to accuracy.
Responsibilities:
- Oversee the day-to-day operations of the Associate Principal's office to ensure efficiency and organization.
- Maintain an orderly and comprehensive filing system for records, reports, and official documentation.
- Assist in the organization and management of the daily substitute process for building staff.
- Serve as the primary point of contact between the Associate Principal's office and internal/external stakeholders, including students, staff, parents, and community members.
- Manage and prioritize all incoming communicationsphone calls, emails, and mailresponding directly or routing inquiries appropriately.
- Promote a welcoming and professional environment by providing exceptional customer service in all interactions.
- Manage the Associate Principal's calendar, including scheduling appointments, meetings, and events.
- Ensure compliance with district policies, state regulations, and Board procedures related to communication and recordkeeping.
- Handle sensitive personnel and administrative information with a high level of confidentiality and discretion.
- Assist in funcitons of the Principal's office as needed.
- Perform additional duties as assigned by the Associate Principal to support the building's operations and strategic initiatives.
Working Conditions:
- Frequent interruptions and shifting priorities.
- Requires sitting for extended periods, with occasional lifting of materials (up to 30 lbs).
- High level of interaction with staff, community members, and stakeholders.
Application Procedure:
Apply online
Selection Procedure:
Skills test may be administered as part of the candidate selection process.
Salary
Exempt 1 Salary Schedules
Benefits
Benefits for exempt office workers follow the same benefit package as Support Staff Contract Benefits
Candidates may contact:
Candidates may contact Associate Principal LaWanna Wells
at lwells@d211.org