Project Manager

Position: Project Manager (Part-Time)

Department: Administration / Public Works

Classification: Exempt (Part-Time)

Position Summary

The Town of Winslow is seeking a highly organized and motivated Part-Time Project Manager to oversee and coordinate a variety of Town projects, including infrastructure, facility improvements, and grant-funded initiatives. The Project Manager ensures that projects are delivered efficiently, within budget, on schedule, and in compliance with all applicable local, state, and federal requirements. This position serves as a liaison between the Town, contractors, engineers, funding agencies, and the public to ensure successful project outcomes.

The position will be reviewed after 6-12 months to assess performance, workload, and potential adjustments based on expanded responsibilities or demonstrated proficiency. This position reports to the Town Manager.

Essential Job Functions

· Coordinate planning, funding, and administrative aspects of municipal capital projects under the direction of the Town Manager.

· Assist in developing project scopes, budgets, and schedules in collaboration with the Director of Public Works, Finance Director, and other department heads.

· Serve as the primary administrative liaison among the Town Manager, project engineers, consultants, contractors, and funding agencies.

· Prepare and manage documentation for grant applications, project funding, and compliance reporting.

· Oversee procurement and contracting processes for professional services, equipment, and construction related to Town projects, in accordance with Town and State of Maine purchasing policies.

· Track project milestones, budgets, and deliverables; prepare status reports for the Town Manager, Town Council, and relevant committees.

· Coordinate communication and public outreach related to project updates, timelines, and impacts on residents or businesses.

· Support the Town's long-term capital improvement planning efforts by assisting with project prioritization, funding strategy, and documentation.

· Review consultant and contractor invoices for accuracy and compliance with contractual terms before forwarding for approval.

· Facilitate interdepartmental coordination to ensure projects align with Town goals and regulatory requirements.

· Maintain organized project records, contracts, permits, and correspondence.

· Perform other related duties as assigned by the Town Manager.

Knowledge/Skills

· Knowledge of various computer software programs including proficiency in the Microsoft Office suite of programs

· Knowledge of principles and practices of Municipal Financial Management, including budgeting, accounting, cost estimation, and resource allocation.

· Knowledge of municipal project management, including scope definition, project planning, timeline management, and tracking progress

· Knowledge of public procurement laws

Ability To:

· Ability to plan, organize, and direct comprehensive financial programs.

· Ability to prepare complex financial reports for presentations to experts and the public.

· Strong interpersonal skills with the ability to build effective working relationships with Town staff, consultants, contractors, and the public Ability to be organized and be able to multitask.

· Ability to interpret engineering drawings, specifications, and contract documents.

· Communicate professionally and effectively with a variety of public and private officials, other employees, and the public both orally and in writing.

· Ability to provide informed financial advice to the Town Manager, Council, Administrators, and the public.

· Ability to maintain records.

· Ability to work independently while maintaining coordination with multiple departments.

· Ability to attend any required or recommended training and meetings.

Minimum Requirements

· Bachelor's degree in public administration, Engineering, Construction Management, or a related field; equivalent experience may be considered Municipal/ Government Accounting courses

· Minimum of 3–5 years of project management experience preferred

· Excellent organizational, analytical, and communication skills

· Experience with Microsoft Office

· Experience managing infrastructure, capital improvement, or grant-funded projects preferred

Working Conditions

Work is primarily performed in an office setting, with regular site visits to project locations throughout Winslow. Site visits may involve exposure to outdoor weather conditions and active construction environments. Occasional evening meetings may be required.

Job Type: Part-time

Pay: From $30.00 per hour

Expected hours: 20 – 30 per week

Work Location: In person

Salary : $30