What are the responsibilities and job description for the Administrative Assistant - Assessor's Office position at Town of Trumbull?
Under the general direction of the Tax Assessor, Deputy Tax Assessor or their designee performs a variety of clerical support functions essential to the operation of the tax Assessor office. Work is reviewed for effectiveness, accuracy, and conformance with applicable laws, regulations, established policies, and procedures.
Duties and Responsibilities
Duties include, but are not limited to:
- Provide Customer service serving as the primary point of contact for the public; greets visitors, answers phones and emails.
- Processing motor vehicle, real estate and personal property prorates.
- Assists the Field Appraiser with entering permits and updating the Vision system as needed.
- Performs general clerical duties, including but not limited to filing, copying, typing, data entry, and maintaining records.
- Uses a variety of office equipment, computer applications, and Computer-Assisted Mass Appraisal (CAMA) system.
- Provides clerical support for the Board of Assessment Appeals (BAA), including processing BAA changes.
- Maintaining a variety of records associated with the daily operations of the Assessor’s Office.
- Updates and maintains CAMA, processing property deeds, motor vehicles and address changes.
- Assists with exemptions, credits, and tax relief programs.
- Assists the Field Appraiser with entering permits and updating the Vision system as needed.
- Perform other duties related to assessment as assigned.
- Attends trainings as assigned, to ensure to maintain up to date knowledge of state statutes and legislative changes.
Supervision
None.
Minimum Training and Experience Required
- High School diploma or GED, and three (3) years of related experience or any combination of education and experience that provides equivalent knowledge, skills and abilities to perform above job functions.
- The position requires a thorough understanding of standard office procedures, strong computer skills, and the ability to interact effectively and professionally with the public, coworkers, and supervisors.
- Familiarity with Computer Assisted Mass Appraisal systems highly desirable.
- Working knowledge of Vision Government Solutions and Quality Data System is highly desirable.
- Ability to follow complex oral and written directions.
- Ability to manage multiple tasks and priorities effectively.
- Ability to make minor decisions in accordance with laws, ordinances, regulations and established policies.
- Ability to effectively communicate orally and in writing;
- Ability to deal effectively with others, including the public, and co-workers.
OTHER REQUIREMENTS:
(PLEASE DO NOT APPLY IF YOU DO NOT MEET THE MINIMUM QUALIFICATIONS)
GENERAL INFORMATION ON THIS EXAMINATION
PARTS WEIGHTS
Experience & Training 75%
Oral Exam 25%
Each candidate must have had the minimum required experience and training to be eligible to participate in the exam for this position.
The weight of the examination will be 75% experience and training and 25% oral exam. The candidates will be ranked based on their experience and training, which is based on the information contained in their employment application and the results of an oral exam.
This examination will be conducted for the Town of Trumbull by the Trumbull Civil Service Board within the authority of Section 7-413 of the 1959 revision of the State of CT General Statutes. Please notify the Civil Service office in advance of the examination of any disability which may require special accommodation. Anyone claiming Veterans' Preference must bring original DD 214 document.
As an applicant for employment, you are a consumer with rights under the Fair Credit Reporting Act. As part of the employment process, including for determinations related to initial employment, the Town may obtain from a consumer reporting agency, a consumer report and/or investigative consumer report on you as defined by the Fair Credit Reporting Act. In addition, any offer of employment is subject to the applicant successfully passing a pre-employment drug test and physical.
Applicants must be citizens of the United States or must present proper authorization to work in the United States by the closing date.
EOE
Salary : $56,129 - $66,958