What are the responsibilities and job description for the Deputy Fire Chief position at Town of Ponce Inlet?
General Description
The position supervises operations personnel responding to emergencies with an Advanced Life Support (ALS) engine company, or an EMS transport unit. Oversees and coordinates Fire and EMS operations and department-wide Fire and EMS training. Functions as second-in-command of the department in the absence of the Fire Chief. Reports to Fire Chief.
The employee solves a wide range of complex, multi-disciplinary problems, which must consider short and intermediate term organization-wide planning; composes major reports, policy or procedure manuals, proposals, and brochures; delivers informational speeches, reports, and orientation before audiences and groups that include people that are not organization employees. The employee has daily contact with other Department employees, employees in other departments, employees in other organizations, and the public. Planning and scheduling is significant where a relatively large part of the job is planning/scheduling activities for others and the employee. Work consists of complex, varied, non-standardized tasks, requiring application of numerous laws, rules, regulations, and procedures. Work is assigned by the Fire Chief who provides general guidance allowing for employee planning of procedures and methods to attain objective. Errors in work may cause delays in work or losses in expenditures for material and/or equipment or unjustified work time.
Under the direction of the Fire Chief directs the daily coordination and response of fire rescue resources to emergencies of all nature. Confirms command is established and maintained at significant fires, EMS alarms, and other related emergency operations. This assignment involves responsibility for responding to all major emergencies, as practical, as a command officer to support and potentially assume command of incidents. Enforces personnel compliance with all applicable policies, procedures, protocols and standards of quality and safety. Performs related work as required.Essential Functions:
Essential functions are fundamental job duties. They do not include marginal tasks, which are also performed but are not incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the job necessarily perform every duty listed. Personal characteristics required of all employees such as honesty, integrity, and the ability to get along with others, are presumed qualities and may not be listed specifically. The essential functions identified for this job are:
- Supervises subordinates who undertake fire suppression and patient care activities; setting forth standards and procedures to align with Department objectives and NFPA Guidelines, planning and scheduling work and training, evaluating the work of others, counseling & disciplining personnel, when appropriate.
- Reviews, prepares, and makes recommendations on Department operational procedures; ensures approved procedures are distributed to all appropriate personnel.
- Prepares, reviews, and/or maintains all records and documentation concerning functions under charge, ensuring accuracy and completeness according to established records management and incident reporting procedures.
- Administers effective maintenance and inspection program concerning all Departmental apparatus and equipment to ensure full operational and safe functioning capacity for continual readiness of response; these may be done either by employee or by vendor; coordinates with vendors for maintenance, repairs, upgrades and support contracts as needed;
- Ensures adequate Department supply levels are maintained, ordering EMS supplies, uniforms, etc.… as needed.
- Oversees ISO rating program and collection of associated data for same and serves as Accreditation Manager, or similar role, for the Fire Department.
- Maintains proficiency in firefighting/EMS operations; Provides educational programs/presentations on such for the Department, the public, and other Town departments, as needed.
- Composes press releases and public education briefings; coordinates Department participation in special events.
- Serves as Incident Commander at emergency and non-emergency scenes, in the absence of the fire chief. Performs the duties of fire chief, in his/her absence; assists the fire chief with other duties, as assigned.
Florida Firefighter II certification, Fire Officer II certification, Associates Degree (Two-year degree) or certification program of comparable length, Florida EMT certification and at least Two (2) years paid full time experience in a management or supervisory capacity at the rank of Battalion Chief or higher.
Education and training directly comparable as identified for the State of Florida certification requirements for Fire Officer II may be accepted in leu of Fire Officer II certification at time of hire. In this case, certification as a Fire Officer II within one year of appointment will be required.
Certification as Fire Instructor I will be required within one year from date of hire.
The preferred candidate will possess a Florida Firefighter II certification, Florida State paramedic certification, Florida certification as Fire Officer III, Florida certification as Fire Instructor II, and five (5) years paid full time experience in a management or supervisory capacity at the Fire Division Officer level (position above the rank of Battalion Chief) or higher. Experience with fire department accreditation is also preferred.
Must possess and maintain certifications required for position and possess and maintain a valid Florida driver’s license.
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KNOWLEDGE, SKILLS, AND ABILITIES
Equipment: The employee uses and operates a variety of office and computer equipment, including related software. The employee may use and operate equipment unique to the profession, including large and complex fire suppression vehicles; patient transport vehicles; water pumping systems, cardiac monitors, hazardous materials detection devices, hand tools including: saws, hammers, pike poles, bolt cutters, and forcible entry tools. The employee may use such power tools as chainsaws, circular saws, extrication equipment and drills.
Critical Skills/ Expertise: All employees must possess knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manual related to the job tasks. The abilities expected of all employees include being able to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriate groomed and attired so as to present a professional image in accordance with the organization’s mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders; notify the Fire Chief, or their designee, of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time; demonstrate a polite, helpful, courteous, and professional image when engaged in any activity with the pubic; operate and care for equipment to manufacturer’s specifications and/or within the specified parameters and in accordance with policies; demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and colleagues. Critical skills/expertise identified for this job include:
- Knowledge of operational philosophies and policies, and the ability to review them for accuracy and applicability;
- Ability to understand budget development process in order to accurately and efficiently monitor fund allocation and expenditure. Includes understanding payroll policies and the ability to oversee accuracy of documents submitted;
- Ability to analyze, plan, and coordinate strategic and tactical operations under dynamic and potentially unstable situations in order to minimize life and property loss;
- Ability to operate and control actions of specialized tools and equipment under adverse and hazardous situations;
- Leadership skills to organize work of subordinates, ensuring that they are properly trained and understand safety procedures and requirements;
- Ability to review, classify, categorize, prioritize, and/or analyze data and/or information. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships;
- Communication skills, both verbal and written, to effectively discuss Departmental issues, and develop a wide variety of documents.
Salary : $70,760 - $105,828