What are the responsibilities and job description for the Assistant Town Clerk position at Town of Newington?
Applicants should submit a cover letter and résumé or an official Town of Newington application by email to hshonty@newingtonct.gov (Heather Shonty) to be considered by April 14, 2026.
Position Description
Under the general supervision of the Town Clerk, performs responsible government office/administrative/clerical work in record keeping services to ensure the integrity and longevity of all recorded documents while maintaining accurate and accessible data. Issues various permits and licenses, assists in all facets of the election process, conducts the search and retrieval of land records, agendas and minutes, and understands and interprets state and local laws and ordinances.
Essential Job Functions
- Provides essential backup support for the Town Clerk, and assumes duties and responsibilities of the office in the absence of the Town Clerk.
- Records and indexes land records and generates daily/weekly/monthly reports.
- Prepares and scans land records for archival retention.
- Utilizes proprietary computer software (e.g., Cott Resolution) to receive in and calculate recording fees and conveyance taxes for deed transfers, survey maps, trade name certificates and other recorded instruments.
- Assists in preparation of legal notices as mandated by state statutes.
- Assists in preparation and issuance of absentee ballots and all other facets of general and special elections.
- Assists in voter registration.
- Records and indexes all vital statistics: births, deaths, marriages.
- Receives veterans’ discharge papers for recording.
- Files Town Council minutes and other records as required.
- Administers oath of office to elected and appointed officials.
- Receives fees and issues licenses for dogs and sportsmen.
- Processes claims against the Town of Newington.
- Maintains cash drawer, reconciles on a daily basis and submits spreadsheet on a weekly basis.
- Provides assistance to title searchers, attorneys and members of the public.
- Composes routine reports for review and signature by Town Clerk.
- Performs other related work as required; reports work accomplished to Town Clerk.
REQUIRED QUALIFICATIONS
- Associate’s Degree and two years’ experience in governmental administration or customer service position; or
- Paraprofessional in the legal system; or
- Three years’ experience in office management or records management; or
- Any equivalent combination of training and experience which provides a demonstrated ability to perform the functions of the position.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.
For more information regarding the job description, please visit our Town website (www.newingtonct.gov) and select employment opportunities
The Town of Newington is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of age, sex, race, color, religion, marital status, sexual preference, national origin, or disability.
Pay: $47,918.00 - $88,124.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
Salary : $47,918 - $88,124