What are the responsibilities and job description for the Court Records Technician - Part Time position at Town Of Minden?
Description
Description
This position provides general clerical office assistance. Under varying levels of supervision, incumbents are assigned to varied clerk positions and examine, prepare, and process a variety of legal documents in support of court operations. Maintains and updates court case dockets; assure all court documents are placed in appropriate case files in a timely manner; may take fine and fee payments; may assist in balancing the cash drawer at end of day; assure all court files and records are maintained in an orderly manner; performs data entry of case information into the court and case management program; may assist other court personnel, and the general public. Positions in this classification are distinguished from other classifications by entry level and general assignment concentration on job functions that contribute to the processing and coordination of clerical activities for the court from beginning to end. Positions in this classification can perform the full range of clerk's office functions.
Essential Functions
Provides and performs a wide variety of clerical duties including court and office support functions. Incumbent may also serve as a clerk for a variety of clerical functions including but not limited to criminal, civil, traffic, domestic violence, paternity, adoption, juvenile, divorce, small claims, evictions, probate, child support, protection orders. Performs record searches, copies, and other clerk functions as requested by the Court Operations Specialist/Court Administrator.
Researches, retrieves, and delivers file requests for the Court and general public requests. Assists the general public, customers, and/or county employees in person, by telephone and/or e-mail answering inquiries related to department services, programs, and records; researches questions, when appropriate, to provide accurate information; resolves issues and/or directs customers to the appropriate department/individual for resolution; maintains a high level of confidentiality as required by Nevada Revised Statutes.
Processes and files incoming files, documents, and materials. Scans documents and case files into the case management system. Sorts, separates, arranges and files, letters, documents, and materials; processes court related and/or legal documents including citations, traffic tickets, accident reports, letters, motions, docket reports or other case related paperwork; reviews, verifies, and/or records required information; processes documents; makes copies and distributes to appropriate parties; and maintains copies in department or case files. Reviews related paperwork; reviews, verifies, and/or records required information; processes documents; makes copies and distributes to appropriate parties; and maintains copies in department or case files.
Responsible for records retention and destruction in accordance with statutes, rules and practices. Prepares records scanning and retention. Responsible for personal information redaction and that accurate left side filing procedures have been followed.
Prepares and issues warrants, writs, orders, subpoenas, abstracts and other official documents on behalf of the Court when requested; recalls warrants and exonerates bail; prepares orders, bond forfeiture letters, notices and dismisses or seals cases in accordance with established codes and court procedures.
Performs other duties as assigned
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION And/or EXPERIENCE
High School Diploma, or equivalent, and one (1) years of progressively responsible clerical experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; speak effectively before groups of customers or employees of the County.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percentages.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations
OTHER KNOWLEDGE, SKILLS, & ABILITIES
Basic knowledge of Nevada court procedures and legal terminology; basic understanding of managing case files for court operations and case processing is preferred but not required; knowledge of computers, and business office software applications; Some proficiency in planning, prioritizing and carrying out assignments with minimum supervision; intermediate skills in assessing and prioritizing multiple tasks, projects and demands; establishing and maintaining effective working relations with Judges, attorneys, litigants, law enforcement agencies, witnesses, the public, and co-workers.
Basic proficiency level utilizing Microsoft Office applications including, Word, Outlook, Excel, and the ability to operate other standard office equipment, including telephones, calculators, copiers, FAX machines, scanners, etc. is required.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to walk. The employee frequently is required to stand; sit; reach with hands and arms; and perform repetitive motions with wrists, hands, and fingers; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to climb or balance. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. The employee is occasionally required to lift and/or move files and or boxes containing several files and/or evidence that may be awkward, hazardous or contain biological specimen. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORKING ENVIRONMENT
Work is performed in an office/courtroom environment where the physical demands require sitting for extended periods of time; frequent use of computers and standard office equipment; will work under stress of deadlines and with irate members of the public. Occasionally handles emergency/crisis/chaotic situations; frequently subject to interruptions, and multiple calls and inquiries. The noise level in the work environment is usually moderate.
EMPLOYEES MUST BE ABLE TO MEET THE SPECIAL REQUIREMENTS OF THE POSITION:
Overview Of Douglas County Benefits
Disclaimer: Douglas County provides benefits to full time employees. Benefits are prorated for some part time positions (depending on job). Some part time positions may provide no benefits.
No Nevada State income tax.
Retirement – Public Employees' Retirement System of Nevada
Douglas County contributes 36.75% of an eligible Regular Member and 50% of an eligible Police and Fire Member's salary for retirement. Deferred Compensation Plans – Employees can participate in the VOYA Retirement Plans, which is funded by the employee.
Paid Leave
12 paid Holidays per year. Generous paid leave accrual's including 96 hours sick annually, begin accruing 120 hours annual leave each year. Administrative leave of 5 days or 3 days annually applies to some positions. Please refer to our leave policies https://www.douglascountynv.gov/687/Policies-Procedures or relevant labor agreement https://www.douglascountynv.gov/688/Labor-Contracts
for more information.
Health Insurance
The County has rich benefits plans to choose from: Preferred Provider (PPO) and Health Savings Account (HSA) with supplemental benefits to include: prescription plan, dental plan, vision, life insurance opportunities, cancer insurance, and disability insurance. Benefit eligibility is the 1st of the month following 30-day waiting period or 60 days, depending on the position. For more detailed information on the Health Insurance you may refer to our website located at: https://www.douglascountynv.gov/693/Employee-Benefits-Information
Compensation
Douglas County's compensation system is based on Pay for Performance wherein employees are eligible for annual performance evaluations. The current structure consists of merit increases up to 3% on a qualifying employee's anniversary and Cost of Living Adjustments based on the Consumer Price Index during the first pay period of each fiscal year. The COLA will be up to 5% depending on the CPI each year. Additionally, eligible employees can be recognized for outstanding performance, above and beyond the call of duty, and receive additional compensation through the Recognition of Excellence Program.
2024
01
What is your highest level of completed education?
How many years of progressively responsible clerical experience do you possess?
Describe your clerical experience (see resume not acceptable).
04
How many years of experience do you possess with records retention?
Please Select Your Proficiency Using Microsoft Excel:
Please Select Your Proficiency Using Microsoft Word:
Please Select Your Proficiency Using Microsoft Outlook:
Briefly describe why you are interested in the part time (19 hours per week) Court Records Technician position with East Fork Justice Court.
09
Are you able to perform the essential functions of the job listed on the job description with or without a reasonable accommodation?
Douglas County requires applicants to list all work history from your most current employment to 10 years back. If relevant experience is over 10 years please list it on your application. ***Writing "See Resume" on the application in place of completing your information is not acceptable.*** Have you listed your current employment through 10 years of work history on your application in addition to listing any relevant experience that exceeds 10 years?
Douglas County employees are required to uphold the County's Values and are evaluated based upon these Values. MISSION STATEMENT Working together with integrity and accountability, the Douglas County team is dedicated to providing essential and cost-effective public services fostering a safe, healthy, scenic, and vibrant community for the enjoyment of our residents and visitors. VALUES STATEMENT Integrity - We demonstrate honest and ethical conduct through our actions. Accountability - We accept responsibility for our actions. Customer Service - We deliver efficient and effective service with an attitude of respect and fairness. Leadership - We establish the tone and direction for success motivating and inspiring others to accomplish a shared vision. Communication - We ensure open dialogue through proactive listening and sharing of information throughout the organization and the community. Teamwork - We work together to achieve shared goals. Respect - We will treat all citizens, employees, and visitors with respect. Do you understand Douglas County's Mission and Values Statement and will you be able to uphold them if hired?
- Applications are reviewed on a regular basis and hiring may occur early in the recruiting process. Individuals are encouraged to apply immediately..**
Description
This position provides general clerical office assistance. Under varying levels of supervision, incumbents are assigned to varied clerk positions and examine, prepare, and process a variety of legal documents in support of court operations. Maintains and updates court case dockets; assure all court documents are placed in appropriate case files in a timely manner; may take fine and fee payments; may assist in balancing the cash drawer at end of day; assure all court files and records are maintained in an orderly manner; performs data entry of case information into the court and case management program; may assist other court personnel, and the general public. Positions in this classification are distinguished from other classifications by entry level and general assignment concentration on job functions that contribute to the processing and coordination of clerical activities for the court from beginning to end. Positions in this classification can perform the full range of clerk's office functions.
Essential Functions
Provides and performs a wide variety of clerical duties including court and office support functions. Incumbent may also serve as a clerk for a variety of clerical functions including but not limited to criminal, civil, traffic, domestic violence, paternity, adoption, juvenile, divorce, small claims, evictions, probate, child support, protection orders. Performs record searches, copies, and other clerk functions as requested by the Court Operations Specialist/Court Administrator.
Researches, retrieves, and delivers file requests for the Court and general public requests. Assists the general public, customers, and/or county employees in person, by telephone and/or e-mail answering inquiries related to department services, programs, and records; researches questions, when appropriate, to provide accurate information; resolves issues and/or directs customers to the appropriate department/individual for resolution; maintains a high level of confidentiality as required by Nevada Revised Statutes.
Processes and files incoming files, documents, and materials. Scans documents and case files into the case management system. Sorts, separates, arranges and files, letters, documents, and materials; processes court related and/or legal documents including citations, traffic tickets, accident reports, letters, motions, docket reports or other case related paperwork; reviews, verifies, and/or records required information; processes documents; makes copies and distributes to appropriate parties; and maintains copies in department or case files. Reviews related paperwork; reviews, verifies, and/or records required information; processes documents; makes copies and distributes to appropriate parties; and maintains copies in department or case files.
Responsible for records retention and destruction in accordance with statutes, rules and practices. Prepares records scanning and retention. Responsible for personal information redaction and that accurate left side filing procedures have been followed.
Prepares and issues warrants, writs, orders, subpoenas, abstracts and other official documents on behalf of the Court when requested; recalls warrants and exonerates bail; prepares orders, bond forfeiture letters, notices and dismisses or seals cases in accordance with established codes and court procedures.
Performs other duties as assigned
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION And/or EXPERIENCE
High School Diploma, or equivalent, and one (1) years of progressively responsible clerical experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; speak effectively before groups of customers or employees of the County.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percentages.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations
OTHER KNOWLEDGE, SKILLS, & ABILITIES
Basic knowledge of Nevada court procedures and legal terminology; basic understanding of managing case files for court operations and case processing is preferred but not required; knowledge of computers, and business office software applications; Some proficiency in planning, prioritizing and carrying out assignments with minimum supervision; intermediate skills in assessing and prioritizing multiple tasks, projects and demands; establishing and maintaining effective working relations with Judges, attorneys, litigants, law enforcement agencies, witnesses, the public, and co-workers.
Basic proficiency level utilizing Microsoft Office applications including, Word, Outlook, Excel, and the ability to operate other standard office equipment, including telephones, calculators, copiers, FAX machines, scanners, etc. is required.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to walk. The employee frequently is required to stand; sit; reach with hands and arms; and perform repetitive motions with wrists, hands, and fingers; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to climb or balance. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. The employee is occasionally required to lift and/or move files and or boxes containing several files and/or evidence that may be awkward, hazardous or contain biological specimen. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORKING ENVIRONMENT
Work is performed in an office/courtroom environment where the physical demands require sitting for extended periods of time; frequent use of computers and standard office equipment; will work under stress of deadlines and with irate members of the public. Occasionally handles emergency/crisis/chaotic situations; frequently subject to interruptions, and multiple calls and inquiries. The noise level in the work environment is usually moderate.
EMPLOYEES MUST BE ABLE TO MEET THE SPECIAL REQUIREMENTS OF THE POSITION:
- Tolerate exposure to: evidence and testimony that may be disturbing, such as photographs of violent scenes and victims; evidence that may include syringes, drugs, weapons and blood; defendant and witnesses who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing, chemicals offered into evidence and unwashed people.**
Overview Of Douglas County Benefits
Disclaimer: Douglas County provides benefits to full time employees. Benefits are prorated for some part time positions (depending on job). Some part time positions may provide no benefits.
No Nevada State income tax.
Retirement – Public Employees' Retirement System of Nevada
Douglas County contributes 36.75% of an eligible Regular Member and 50% of an eligible Police and Fire Member's salary for retirement. Deferred Compensation Plans – Employees can participate in the VOYA Retirement Plans, which is funded by the employee.
Paid Leave
12 paid Holidays per year. Generous paid leave accrual's including 96 hours sick annually, begin accruing 120 hours annual leave each year. Administrative leave of 5 days or 3 days annually applies to some positions. Please refer to our leave policies https://www.douglascountynv.gov/687/Policies-Procedures or relevant labor agreement https://www.douglascountynv.gov/688/Labor-Contracts
for more information.
Health Insurance
The County has rich benefits plans to choose from: Preferred Provider (PPO) and Health Savings Account (HSA) with supplemental benefits to include: prescription plan, dental plan, vision, life insurance opportunities, cancer insurance, and disability insurance. Benefit eligibility is the 1st of the month following 30-day waiting period or 60 days, depending on the position. For more detailed information on the Health Insurance you may refer to our website located at: https://www.douglascountynv.gov/693/Employee-Benefits-Information
Compensation
Douglas County's compensation system is based on Pay for Performance wherein employees are eligible for annual performance evaluations. The current structure consists of merit increases up to 3% on a qualifying employee's anniversary and Cost of Living Adjustments based on the Consumer Price Index during the first pay period of each fiscal year. The COLA will be up to 5% depending on the CPI each year. Additionally, eligible employees can be recognized for outstanding performance, above and beyond the call of duty, and receive additional compensation through the Recognition of Excellence Program.
2024
01
What is your highest level of completed education?
- High School or GED
- Associate/Vocational Degree
- Bachelor's Degree
- Master's Degree or Higher
- None of the Above
How many years of progressively responsible clerical experience do you possess?
- No experience
- Less than 1 year
- 1 year
- 2 years
- 3 years
- 4 years
- 5 or more years
Describe your clerical experience (see resume not acceptable).
04
How many years of experience do you possess with records retention?
- No experience
- Less than 6 months
- More than 6 months, but less than 1 year
- 1 year
- 2 years
- 3 years
- 4 years
- 5 years
- 6 or more years
Please Select Your Proficiency Using Microsoft Excel:
- No Experience
- Basic
- Intermediate
- Advanced
Please Select Your Proficiency Using Microsoft Word:
- No Experience
- Basic
- Intermediate
- Advanced
Please Select Your Proficiency Using Microsoft Outlook:
- No Experience
- Basic
- Intermediate
- Advanced
Briefly describe why you are interested in the part time (19 hours per week) Court Records Technician position with East Fork Justice Court.
09
Are you able to perform the essential functions of the job listed on the job description with or without a reasonable accommodation?
- Yes
- No
Douglas County requires applicants to list all work history from your most current employment to 10 years back. If relevant experience is over 10 years please list it on your application. ***Writing "See Resume" on the application in place of completing your information is not acceptable.*** Have you listed your current employment through 10 years of work history on your application in addition to listing any relevant experience that exceeds 10 years?
- Yes, I have listed 10 years of work history in my application.
- I do not have 10 years of work history, but have included all employment history in my application.
- I have relevant experience that exceeds 10 years, and I have included the experience on my application.
- No
Douglas County employees are required to uphold the County's Values and are evaluated based upon these Values. MISSION STATEMENT Working together with integrity and accountability, the Douglas County team is dedicated to providing essential and cost-effective public services fostering a safe, healthy, scenic, and vibrant community for the enjoyment of our residents and visitors. VALUES STATEMENT Integrity - We demonstrate honest and ethical conduct through our actions. Accountability - We accept responsibility for our actions. Customer Service - We deliver efficient and effective service with an attitude of respect and fairness. Leadership - We establish the tone and direction for success motivating and inspiring others to accomplish a shared vision. Communication - We ensure open dialogue through proactive listening and sharing of information throughout the organization and the community. Teamwork - We work together to achieve shared goals. Respect - We will treat all citizens, employees, and visitors with respect. Do you understand Douglas County's Mission and Values Statement and will you be able to uphold them if hired?
- Yes
- No
- Required Question