Town Administrator

OPEN POSITION: TOWN ADMINISTRATOR

TOWN OF LAKE PLACID, FLORIDA

JOB POSTING EFFECTIVE: June 18, 2024

JOB POSTING CLOSES: July 31, 2014

Pay and Benefits

Salary: $ 100,000 t o $ 120,000. Florida Retirement System paid by the Town and a 3% per Florida requirement paid by the employee, Health Insurance, vacation and sick leave benefits.

SCOPE OF Work

The Town Administrator shall be responsible for the supervision and direction of all departments and employees of the Town of Lake Placid in accordance a Town Council Adopted Resolution.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the scope of if the work is similar, related, or a logical assignment for this position. Other duties may be required and assigned.

Supervises and directs all Town department heads, contractors, and franchise entities.

Serves as the Town’s primary point of contact and represents it in all communications with the media, outside groups, and other government bodies. Additionally, facilitates inter-governmental relations with various agencies.

Responsible for publishing the agendas and attending all Town Council Meetings. Additionally, oversee the preparation of Town Council agenda issues, which includes conducting staff analysis and providing recommendations.

Communicates official plans, policies, and procedures to staff and the public.

Directs a high level of customer service to internal and external customers.

Monitors the existing/projected financial position of the Town.

Develops the annual Town budget recommendations; submits to Town Council for review and formal consideration; implements adopted budgets.

Assures that assigned areas of responsibility are performed within the budget; performs cost control activities, monitors revenues and expenditures to assure sound fiscal control; assists Department Heads in preparing their annual budget requests, then finalizes the budget submission to the Town Council and assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time.

Communicates with Town Council on a regular basis to advise, provide status reports, make recommendations, and seek input on a wide range of issues affecting the Town.

Receives various documentation (e.g., contracts, agreements, letters, memorandums, reports, personnel action forms, etc.); analyzes and edits as necessary; approves and/or routes information to the Town Attorney for legal review and the Town Council; responds/forwards as appropriate.

Keeps abreast of new trends/advances in the profession; maintains professional affiliations; reads professional literature; attends workshops and training sessions as appropriate.

Commitment to the Mayor and Town Council

The individual dedicatedly carries out their official duties throughout the workday, attending all Council meetings unless excused by the Mayor or Town Council. They ensure that the Council is always informed about the Town's affairs and needs, and provide annual reports or more frequent updates if requested by the Council on all departments and affairs of the Town. Their responsibilities include enforcing all ordinances and ensuring compliance with all franchises, leases, contracts, permits, and privileges granted by the Town.

Prepare and submit to the Council recommendations relative to all matters requiring Council action, placing before the Council such facts, information, and reports as are available to ensure the making of informed decisions. Submit to the Council a clear and detailed explanation of any proposed procedure which would involve either departure from established policy or the expenditure of substantial sums and abide by the decision of the Council. Interpret for the Council, with the assistance of the Town Attorney, as required, all laws, rules, and regulations relevant to the Town.

If there is a matter that is not covered by an ordinance or Council policy, you may take action at your own discretion. However, it is important to report such action to the Council as soon as possible and recommend an ordinance or policy to provide guidance for the future. Additionally, it is essential to analyze the need and draft any necessary ordinances or policies that could improve the town's health, safety, or welfare, and recommend them to the Council for adoption. Perform such other duties as may be required by the Council, consistent with the Town Charter, State Laws, the adopted resolution establishing the position of Town Administrator, or Town ordinances.

INTERGOVERNMENTAL FUNCTIONS

Maintain knowledge of governmental trends, proposed, and adopted municipal, state, and federal legislation and their effect on the Towns’ operations, and recommend appropriate action to the Council. Attend all meetings of other governmental agencies at which matters pertaining to the Town appear on the agenda or are expected to be raised, or keep informed of proceedings of these meetings. Attend such meetings, conventions, or conferences and read such publications as are necessary to keep abreast of the latest municipal management trends.

COMMUNITY RESPONSIBILITIES

Represent the Town before the public and maintain, through cooperative leadership, both within and outside the Town, a program of publicity and public relations to keep the public informed of the activities, needs, and accomplishments of the Town. Meet with private citizens and interest groups seeking information or bringing complaints and attempt to resolve problems tactfully and fairly.

SUPERVISORY RESPONSIBILITIES

Have the authority to remove employees whom the Town Administrator has the power to appoint and shall closely supervise them and have control over them and their work, with the power to transfer an employee from one department to another. The Town Administrator shall evaluate those employees for whom he has responsibility and perform this duty in a timely manner.

The administrator shall supervise the departments to obtain the utmost efficiency in each of them but shall have no control over the Council or offices appointed by the Council except as to budget control. Communicate directly all actions of the Council relating to personnel matters to all Town employees and receive from the employees all communications to be made to the Council, unless such employees request to have their desires heard in person by the Council at a Council meeting. Confer with department heads and employees as necessary for the discussion of matters concerning the improvement and welfare of the Town.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's Degree in Business, management, or Governmental Management is preferred (Master's Degree in Public Administration desirable), with five or more years of experience at an increasing level of municipal management administration (or related); or any equivalent combination of education training, and experience which provides the requisite knowledge, skills, and abilities for this job.

_ TERMS OF EMPLOYMENT_

Twelve months a year. Salary, fringe benefits, and vacation time are to be determined by the Personnel Manual and resolution as approved by the Council. The Administrator shall be appointed by the Mayor and the Lake Placid Council consents to the appointment and may be removed at the pleasure of the Mayor and/or the Town Council.

LANGUAGE SKILLS

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from citizens, customers, regulatory agencies, or business community members. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.

MATHEMATICAL SKILLS

Knowledge of accounting or bookkeeping is sufficient to ensure adequate budget building, budgetary control, and proper fiscal accounting.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

OTHER SKILLS AND ABILITIES

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Must be physically able to operate various automated office machines, including a computer, printer, facsimile machine, copy machine, calculator, telephone, etc. Must be able to use body members to work, move or carry objects or materials. Must be able to exert up to twenty pounds of force occasionally and/or up to ten pounds of force frequently. Physical demand requirements are at levels of those for sedentary work.

DATA CONCEPTION: Requires the ability to compare and or judge the readily observable functional, technical, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

INTERPERSONAL COMMUNICATION: Requires the ability of writing and speaking to people to convey or exchange administrative, technical, financial, governmental, and legal information. Includes giving assignments and/or directions to co-workers or assistants.

LANGUAGE ABILITY: Requires the ability to read a variety of informational documentation, directions, instructions, and methods and procedures related to the job of Town Manager. Requires the ability to write reports with proper format, punctuation, spelling, and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and a well-modulated voice.

INTELLIGENCE: Requires the ability to learn and understand basic to complex principles and techniques, make independent judgments without supervision, and acquire knowledge of topics related to the job of Town Manager.

VERBAL APTITUDE: Requires the ability to record and deliver information to supervisors and officials, to explain procedures and policies, and to follow verbal and written instructions, guidelines, and objectives.

NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages; determine time and weight; and utilize statistical inference.

INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people (i.e., staff, supervisors, the general public, and officials) beyond giving and receiving instructions, such as in interpreting departmental policies and procedures. Must be adaptable to performing under considerable stress when confronted with emergencies related to the job of Town Administrator.

The individual serving in the role of Town Administrator possesses a vast understanding of policies, procedures, and activities relevant to their job responsibilities. They exhibit extensive knowledge of administrative practices necessary for the completion of daily tasks and have the ability to develop and administer strategic plans and objectives for the efficient and effective completion of specific duties. Furthermore, they are capable of developing and implementing long-term goals to promote efficacy and efficiency within the Town.

The Town Administrator remains well-informed of any changes in policy, methods, computer operations, and equipment needs that pertain to departmental operations and activities. Effective communication and interaction with subordinates, supervisors, members of the general public, and all other groups involved in the activities of the Town are also core competencies of this role. Written reports and documents can be produced to a high standard, in a concise, clear, and effective manner.

The Town Administrator demonstrates excellent organizational, management, human relations, and technical skills. They exercise independent judgment and discretion in supervising subordinates, including handling emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems. They possess the ability to comprehend, interpret, and apply regulations, procedures, and related information.

The Town Administrator is equipped with comprehensive knowledge of the terminology, principles, and methods utilized within the Town. They also have a strong mathematical aptitude and can handle required calculations using percentages and decimals. The individual serving in this role is proficient with computers and remains capable of reading, understanding, and interpreting financial reports and related materials.

WORK ENVIRONMENT The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

WORKING CONDITIONS:

Work in an office environment; sustained posture in a seated position for prolonged periods of time.

The Town of Lake Placid is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the town may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Signatures below indicate the receipt and review of this job description.

Signature: ______________________________________ Date: _______________

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Lake Placid, FL 33852 (Preferred)

Ability to Relocate:

• Lake Placid, FL 33852: Relocate before starting work (Required)

Work Location: In person

Salary : $100,000