Buyer

Under general supervision of the Purchasing Manager, purchases goods and services for the Town of Flower Mound in accordance with the Purchasing Policy, applicable ordinances, and all state and federal laws. Responsible for developing specifications, managing the bidding process, and administering contracts from inception through termination. Maintains a portfolio of contracts with accuracy, attention to detail, and compliance with legal and procedural standards. Advises and assists internal departments and external vendors regarding performance or purchasing-related issues.

• Works with departments to determine proper procurement process and revise specifications as needed to ensure competitive bidding.
• Conducts bid and procurement processes for goods and services, including soliciting competitive quotations, conducting bid openings, documenting vendor responses, and preparing bid tabulations.
• Collaborates with departments to develop specifications and scopes of work to ensure operational needs are met.
• Sources vendors, including identifying Historically Underutilized Businesses (HUBs) to satisfy the State of Texas HUB law for purchases over $3,000 and up to S100,000.
• Responds to vendor inquiries regarding purchasing procedures and eProcurement registration; conducts formal procurement processes for assigned departments.
• Performs contract administration duties, including renewals, amendments, change orders, price adjustments, and resolution of delivery or invoicing issues.
• Maintains bid and contract status reports, spreadsheets, and databases.
• Assists in tracking and maintaining certificates of insurance.
• Supports training for other Purchasing staff and Town-wide purchasing education sessions.
• Performs other duties as assigned.
• High school diploma or General Equivalency Diploma (GED) is required.
• Minimum of two (2) years of public purchasing experience, or an equivalent combination of education and experience related to procurement of goods and services.
• Must obtain a Certified Professional Public Buyer (CPPB) or NIGP Certified Public Procurement (CPP) certification within three (3) years of hire.DESIRED QUALIFICATIONS:
• An associate’s degree in Purchasing or related field is preferred.
• Experience using Tyler INCODE or similar financial/procurement systems preferred.
  
  

Knowledge / Skills / Abilities

• Thorough knowledge of competitive bid laws, public purchasing methods, and large-scale procurement procedures.
• Knowledge of applicable state laws, bid evaluation techniques, and cooperative purchasing programs.
• Proficiency with Microsoft Office applications, including Word, Excel, Access, and Outlook.
• Ability to establish and maintain strong working relationships with internal departments, vendors, and the public.
• Strong communication skills, both oral and written, with attention to detail and accuracy in documentation.
• Ability to prioritize, multi-task, and manage multiple projects in a fast-paced environment.
• Demonstrated professionalism, sound judgment, and ability to meet deadlines under pressure.
  
  

Physical Abilities

The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job*.

• Must be able to read, write, talk, hear, and operate computers and other standard office equipment.
• Must have good hand-eye coordination for data entry and document handling.
• Must be able to sit or stand for extended periods, and occasionally bend, stoop, or reach.
• May be required to lift and move documents or supplies weighing up to 25 pounds.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.