Finance Director

Job Description: Finance Director

Location: Collbran, Colorado

Job Type: Part-Time

Reports To: Town Administrator

Position Summary: Performs a variety of complete professional and technical accounting and finance functions in maintaining the fiscal records and systems of the Town. Oversee the daily administration of accounting and finance functions of the Town of Collbran. Is responsible for directing and administering the Town policies and procedures and the overall efficient administration of fiscal records of the Town. This position reports to the Town Administrator.

Essential Duties and Responsibilities:

Supervisory Responsibilities: Oversee the daily administration of accounting and finance functions of the Town of Collbran. Is responsible for directing and administering the Town policies and procedures and the overall efficient administration of fiscal records of the Town.

Duties and Responsibilities: The following statements are illustrative of the essential functions of the job and do not include other nonessential or peripheral duties that may be required. The Town of Collbran retains the right to modify or change the essential and additional functions of the job at any time.

• Establishes and maintains a system of accounts for the Town as required by law; posts and reconciles all accounts; keeps a separate account of each fund and appropriation, debits, and credits belonging thereto. Maintains a complete and accurate filing system of all accounts in accordance with State and Federal law.

• Actively researches and evaluates grant opportunities for alignment with Town initiatives and projects. Prepares, submits, and presents grant applications to potential funders. Tracks and reports grant activities for compliance. Submits all financial and narrative reports required by grantor.

• Gathers and prepares financial data for studies, reports, grants, and budget.

• Prepares and files all State and Federal monthly, quarterly, and annual reports.

• Reviews and occasionally may need to process payroll. Processes payroll transmittals. Maintains employee benefit records. Assists Town Administrator with Human Resources duties as requested. Evaluates and makes recommendations regarding employee health insurance, retirement, and other benefit plans to Board of Trustees. Manage plans and ensure compliance.

• Reconciles account receivable entries. Maintains vendor records and files. Completes payment of receipts. • Assists with collections.

• Prepares daily deposit slips for cash transactions and deliveries to bank and electronically deposited checks. Prepares and updates ACH utility payments each month.

• Serves as Chief Financial Advisor and Investment Officer to the Town. Assists the Board of Trustees in the development of an investment policy for the Town. Make investments according to that policy.

• Monitors revenues and expenditures to ensure sound fiscal control.

• Works concurrently with the Town Administrator and staff to develop, prepare, and present a proposed budget annually.

• Develops and prepares financial reports and plans.

• Supervises the collection of taxes, fees, and other receipts in accordance with laws and regulations.

• Provides financial direction in the development of short/long range plans.

• Advises the Board of Trustees on financial matters of the Town.

• Ensures annual audit is completed in timely manner. Collaborate with auditors in preparation and conduct of annual audit. Reviews and research issues in response to requests from the auditors regarding the Town's finances. Evaluates and develops internal control systems to protect Town assets. Assure compliance with all state and federal audit requirements.

• Prepares all bank reconciliation for all Town bank accounts.

• At the discretion of the Town Administrator, the Finance Director may be designated as purchasing agent for the Town. Manages Town debt and lease purchases.

• At the direction of the Town Administrator, responsible for filing property, casualty and liability claims as well as employee injury reports with insurers.

• Keeps an updated inventory of all fixed and disposable assets of the Town and its location. Responsible for the custody of all such property.

• Makes all necessary financial wire transfers for the Town as directed by the Board of Trustees

• Perform duties as sales tax administrator monitoring receipts. Prepares reports and analyze sales tax data.

• Submits written monthly financial report with all revenue and expenditure included to the Board of Trustees. Prepare a payables list and any financial reports needed for approval by the Board.

• Other Duties and Responsibilities: Performs other duties and responsibilities as assigned or necessary for the proper conduct of Town business.

Working Conditions: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential/additional functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential/additional functions.

• While performing the duties of this job, the employee is required to use hands to finger, handle or feel objects, tools, or controls, listen, and talk. The employee is frequently required to sit and reach with hands and arms.

• Visual and physical capabilities to work on computers and associated equipment for prolonged periods of time.

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

• Requires the ability to sit and perform administrative and computer work for significant periods of time.

• The employee is required to stand, walk, climb, or balance, stoop, kneel, crouch, or crawl.

• The employee must occasionally lift and/or move at least twenty-five pounds.

• Incumbent is required to work after normal work hours to attend governmental meetings.

• Works under deadlines, stress, accuracy, standard office environment, and additional hours above and beyond normal work week when required.

• Work is primarily conducted indoors.

• There may be circumstances in which fieldwork is necessary which may rarely include travel in and out of the state.

• The noise level in the work environment is usually moderate.

• While performing the duties of this job the employee occasionally works near moving mechanical parts.

Qualifications: To perform this job successfully, an individual must be able to perform each essential/additional duty satisfactory. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential/additional functions.

• Bachelor's degree or major coursework from an accredited college or university in accounting or business management.

• Three (3) years of progressively responsible city/local government experience; or any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

• Experience with fund accounting. Experience with Caselle preferred.

• Have advanced computer and technology skills.

• Effective communication and interpersonal skills.

• Ability to manage multiple tasks and maintain confidentiality.

• Familiarity with small-town government operations.

• Must be able to pass a background check prior to employment. Felonies or serious misdemeanor convictions are disqualifying.

• Must be able to pass a drug test prior to employment to include marijuana. This position is subject to random and regular drug screening.

• Ability to read, analyze, and interpret general periodicals, government regulations, Town ordinances, Colorado Revised Statute, financial reports, and legal documents.

• Ability to respond to the common inquiries and/or complaints from the public, employees, or the Board of Trustees.

• Ability to effectively present information in one-on-one and small group situations to the public, employees, or Board of Trustees.

• Strong written and oral communications.

• Ability to define problems, collect data, establish facts, and draw valuable conclusions. Ability to apply principles of logical thinking to a wide range of intellectual and practical problems.

Compensation & Benefits: Wage Range: $60,000 to $75,000 annually at 28-30 hrs. per week.

Benefits: Health insurance, retirement plan, paid holidays, vacation and sick leave, training opportunities.

How to Apply: Submit a resume, cover letter, and references to:

In Person at: Town of Collbran 1010 High Street Collbran, CO 81624

By E-mail clerk@townofcollbran.us Subject: Finance Director Application

Application Deadline: Open until the position is filled