Public Works Administrative Supervisor

Company Description

Incorporated in 1957, the Town of Clarkdale operates under the council-manager form of government. The Town Council consists of the Mayor and four Council Members, all elected at large to serve staggered four-year terms. A Vice Mayor is chosen internally by a vote of the Council every two years. The Town Manager is appointed by the Town Council. The Town Council also appoints the Town Attorney and Town Magistrate.

The Town employs approximately 58 employees and its Fiscal Year 2025 budget is $43 million with a five-year capital improvement plan budget of $19.3 million. Clarkdale provides residents with an array of municipal services, including planning, permitting, zoning, economic development, special events, parks and recreation, public safety, utilities, and public works. The organization also provides financial, human resources, risk management, information technology, and emergency management functions for the Town.

Job Description

DESCRIPTION: Under direction of the Public Works Director, the primary responsibility of the Public Works Administrative Supervisor is to perform a variety of complex and highly responsible professional administrative duties involved in the planning, development and implementation of systems, program, policies, procedures and practices of the Town’s Public Works Department. This position will support day-to-day Public Works and Water Services operations by supervising assigned department staff, planning, organizing, and implementing and maintaining effective administrative systems. This position understands public trust and models the highest standards of personal and professional integrity expected of those working in public service. Employees in this class typically work a forty (40)-hour workweek consisting of 9.5-hour shifts Monday through Thursday and a 4-hour shift on Friday. Work schedules may be subject to change depending on the needs of the organization.

CLASSIFICATION: Positions in this class are characterized as having a thorough knowledge of administrative operations and strong, positive customer service effectiveness in dealing with the public, coworkers and subordinate staff. An employee successful in this position performs duties with minimal supervision and at times considerable independence. Job functions require the ability to think independently, use discretion and good judgment, apply strong communication and customer service skills, and to follow and carry out written and verbal directions. This is a FLSA exempt, full-time, position with full benefits. The salary range for this position starts at $52,441. Highly qualified candidates may start above minimum DOQ.

ESSENTIAL FUNCTIONS AND DUTIES:

Essential functions and duties may be modified at any time at management’s discretion. Typical duties may include, but are not limited to the following:

• Contributes to the development and execution of departmental goals, policies, and procedures; leads short- and long-term strategic planning initiatives to align with the Town of Clarkdale’s vision.
• Oversees the administrative operations for Public Works divisions, including Parks, Facilities, Streets, Cemetery, Utilities (Water/Wastewater), and Solid Waste; coordinates the lifecycle of Capital Improvement Projects (CIP).
• Facilitates effective external relations by serving as a primary point of contact for the media and regulatory agencies; manages public relations by responding to inquiries and resolving complex disputes and interpersonal conflicts with citizens and community groups to maintain positive partnerships.
• Directs, mentors, and evaluates assigned personnel; fosters a high-performance culture by providing continuous professional development and ensuring staff have necessary resources.
• Enhances service quality by auditing existing workflows and implementing innovative technologies or updated procedures to improve departmental outcomes.
• Administers the departmental budget in strict accordance with the Financial Operations Guide; performs fiscal forecasting, expenditure monitoring, and project accounting to ensure transparency and solvency.
• Ensures accurate and timely payroll processing; audits biweekly timesheets and maintains compliance with Town labor policies.
• Authors and reviews high-level reports, press releases, and recommendations for Town leadership; ensures all departmental communications are professional, accurate, and transparent.
• Modernizes and maintains departmental record-keeping systems; leverages databases to track operational data, increasing efficiency and public transparency.
• Facilitates grant research, application, and administration; manages procurement compliance and tracks reimbursements to maximize external funding opportunities.
• Provides cross-functional administrative support and performs related duties as assigned to ensure seamless Town operations.

Qualifications

MINIMUM QUALIFICATIONS

Education and/or Experience

Any combination of education and/or experience that has provided the knowledge, skills and abilities necessary for satisfactory job performance. Experience in areas of accounting, financial operations and customer service are required. An associate degree in a related field, and four (4) or more years of relevant work experience/training is required.

Special Requirements, Licenses, and Certificates

• Must possess a valid drivers’ license (with the ability to transfer an out-of-state license to Arizona immediately) and maintain an acceptable driving record.

Knowledge, Skills and Abilities

• Knowledge of modern office practices, procedures, techniques and equipment;
• Knowledge of general and accepted accounting practices;
• Knowledge of administrative processes, protocols and procedures with a focus on budget, billing, account management and personnel management;
• Skilled in the use of computer and various software and the ability to use multiple technologies as daily working tools;
• Ability to establish and maintain a courteous, helpful and professional image and effective working relations within the organization and when dealing with public, elected officials and coworkers, including individuals from various socioeconomic, ethnic and culturally diverse backgrounds;
• Ability to be extremely well organized;
• Ability to prepare and maintain accurate documents, records and reports;
• Ability to effectively communicate whether orally or in writing;
• Ability to prioritize and work independently under time constraints and deadlines;
• Ability to exercise initiative, apply sound judgment and produce sound recommendations;
• Ability to set goals, establish procedures, and anticipate and effectively make changes;
• Ability to be flexible in the face of change.

Additional Information

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This classification involves work that requires:

• Vision sufficient to read technical, legal and regulatory documents, periodicals, computer screens, computer print outs, business correspondence, audio visual materials, and other documents encountered in the course of work;
• Hearing sufficient to hear conversational levels in person and over the phone or radio;
• Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings, and over the phone or radio;
• Mobility sufficient to safely work in office settings and similar environments;
• Dexterity sufficient to safely operate office equipment including computers;
• Strength sufficient to lift, carry and move ten (10) lbs.;
• Endurance sufficient to sit, walk and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours.

WORKING CONDITIONS

• Work is regularly performed within an office environment.
• Work may require travel relating to various projects, or to attend meetings or training events.
• Work schedules may fall outside of regularly scheduled workdays and work hours.
• The employee may be required to walk over uneven flooring or terrain.
• While performing the duties of this job, the employee is frequently required to sit and talk or hear; use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms.
• The Town of Clarkdale is a drug-free and smoke-free work environment.

A PRE-EMPLOYMENT BACKGROUND CHECK IS MANDATORY.

THE TOWN OF CLARKDALE IS AN EQUAL OPPORTUNITY EMPLOYER (EOE).

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the Town and requirements of the job change.