What are the responsibilities and job description for the Streets Administrative Assistant - Part Time position at Town of Brownsburg?
Principal Function: The Administrative Assistant for the Street Department is responsible for maintaining department files, answering phone inquiries, and scheduling.
Essential Duties and Responsibilities: Duties include, but are not limited to:
- Providing clerical/administrative support to the Streets Department.
- Scheduling appointments, meetings, conferences, and other related events.
- Communicating with various individuals regarding activities, itineraries, and related issues.
- Collecting information on various projects, performing data entry, and providing copies.
- Preparing and maintaining department inventory, records, and reports as assigned.
- Assist with greeting and answering questions that residents/customers have regarding Town policies, standards, and ordinances; routing calls and residents/customers to appropriate staff and returning missed calls in a timely manner.
- Serves as a liaison between the Street Department and other Town personnel, Town Manager, Assistant Town Manager, Town Council, community groups, and members of the public, including receiving and recording messages and complaints, responding to inquiries, providing assistance, and communicating the department’s messages and directives.
- Performs various administrative duties, including composing, typing, copying, and/or processing various documents, such as correspondence and meeting agendas and notices; maintaining organized files; entering data on the computer; ordering office supplies as needed; and opening and prioritizing department mail.
- Assist with coordinating, developing, and distributing agendas, commissions, and committees as required.
- Responsible for preparing daily deposits, work orders, and mailing various letters.
- All other duties as assigned by the Street Superintendent and his/her designee.
