Human Resources Support Specialist

Position Summary

This 90-Day temporary HR Support Specialist position provides short-term administrative and technical assistance to the Human Resources Department. The role supports daily operations, ensures timely processing of personnel-related transactions, and assists with projects that improve departmental efficiency. Work is performed under the general supervision of the Human Resources Director or designee.

Essential Functions

• Provides administrative support to the Human Resources Department, including filing, scanning, data entry, and document preparation.
• Assists with processing new hire paperwork, onboarding packets, CORI checks, I-9 verification, and personnel file creation.
• Supports recruitment activities by posting jobs, scheduling interviews, tracking applications, and communicating with candidates.
• Help maintain HR databases and spreadsheets, ensuring accuracy of employee records, contact information, and personnel changes.
• Assists in reviewing and updating personnel files to ensure compliance with state and municipal record-keeping requirements.
• Responds to employee and department inquiries, directing them to the appropriate staff member when necessary.
• Supports the processing of employee status changes, including new hires, separations, pay adjustments, and department transfers.
• Assists with time and attendance audits, tracking missing forms or discrepancies, and communicating follow-up needs to departments.
• Ensures confidential handling of sensitive HR information in accordance with municipal, state, and federal regulations.
• Performs other related duties as assigned to support efficient HR operations.

Minimum Qualifications

Education & Experience:

• Associate’s Degree in Human Resources, Business Administration, or related field required; Bachelor’s Degree preferred.
• Two (2) years of experience in human resources, payroll, or municipal administration preferred.
• Experience in a public sector or unionized environment strongly desired.

Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Office Suite and HRIS or payroll software.
• Excellent organizational, communication, and interpersonal skills.
• Ability to handle confidential information with discretion.
• Strong attention to detail and ability to manage multiple priorities.

Working Conditions:

Work is performed in an office environment during regular business hours.

Job Type: Temporary

Pay: $20.00 - $25.00 per hour

Expected hours: No more than 19 per week

Work Location: In person

Salary : $20 - $25