DOT Compliance Coordinator

Job Summary: Town & Country Event Rentals is looking for a Department of Transportation (DOT) Coordinator to join our operations team. The DOT Coordinator ensures our drivers adhere to all federal, state, and local DOT regulations. The ideal candidate has hands-on experience managing driver qualification files, hours-of-service compliance, vehicle inspection and maintenance records, and drug & alcohol testing programs. The DOT Coordinator will work closely with our drivers, operations teams, and fleet manager to ensure safety and compliance.

Key Responsibilities:

Records Management & Onboarding

• Facilitating DOT onboarding procedures such as road tests, physical and drug screen authorizations, and reference checks
• Secure and maintain confidential driver qualification files (CDLs, medical/physical Cards, MVRs, background checks)
• Monitor and tracking expirations and renewals, sending reminders as needed

Hours of Service Logs

• Oversee drivers’ hours of service compliance
• Review submitted logs for violations, missing entries, or irregularities
• Coordinate corrective actions or driver counseling, retraining drivers when needed

Driver Vehicle Inspection Reports

• Oversee driver vehicle inspection reports (pre-trip, post-trip, and roadside)

Review submitted reports for violations, missing entries, or irregularities

• Coordinate corrective actions or driver counseling, retraining drivers when needed

Drug & Alcohol Safety Program

• Manage DOT drug & safety testing programs (pre-employment, random, post-accident, and reasonable suspicion)
• Ensure compliance with FMCSA Clearinghouse

Regulatory Audits

• Conduct regular internal compliance audits
• Keep up to date with DOT, FMCSA, state, and local regulations, updating policies and procedures accordingly
• Lead any external audit proceedings, including document preparation, responses, and resolutions

Reporting & Data Management

• Prepare routine reports for leadership
• Track trends in incidents, citations, and non-compliance issues; recommend preventative measures
• Serve as primary contact when compliance questions arise

Qualifications:

Required

• High school diploma or equivalent
• Valid driver’s license; good driving record
• At least 2-3 years of experience in DOT/FMCSA compliance, operations, or a similar role
• Working knowledge of DOT/FMCSA regulations
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Strong interpersonal skills; ability to coordinate between multiple departments

Preferred

• Experience in the Hospitality, Tourism, or Event Rental industry
• Bilingual (English/Spanish)
• Certification in DOT compliance or a related credential

Work Environment:

• This is an hourly, non-exempt position with regular daytime hours, though occasional overtime, evening shifts, and weekends may be required.
• Office environment with regular visits to the yard and warehouse.
• Frequent interaction via email, phone, and in-person with staff and a third party compliance team.

The ideal candidate must be able to complete all the physical requirements of the job with or without reasonable accommodation:

• Constant (80% and above): Mental Acuity, Visual Acuity, Hearing, Oral Communication, Written Communication, In Person Attendance
• Frequently (20%-79%): Walking, Independent Judgement, Repetitive Motion
• Occasionally (5%-19%): Climbing Stairs, Lifting (Under 50 lbs), Lifting (Over 50 lbs), Pushing/Pulling, Reaching, Bending, Kneeling, Squatting, Travel
• Rarely (<5%): Overhead Lifting

Job Type: Full-time

Projected Total Compensation: $24.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• DOT (Department of Transportation) regulations: 2 years (Required)

Language:

• Spanish (Preferred)

Work Location: In person

Salary : $24 - $28