Office Assistant

Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. As an Office Assistant, you will be the friendly face of our organization, providing exceptional administrative support, managing front desk responsibilities, and facilitating effective communication across departments. Your proactive approach and attention to detail will help create a welcoming atmosphere while maintaining efficient office workflows. This paid position offers an exciting opportunity to develop your administrative skills in a fast-paced, supportive setting.

Duties

• Greet visitors and clients warmly, ensuring a positive first impression for everyone entering the office
• Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages with precision and confidentiality
• Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office applications
• Perform data entry tasks with accuracy, including updating records in QuickBooks or other bookkeeping software
• Support calendar management by scheduling appointments, meetings, and reminders for staff or executives
• Assist with office management tasks such as inventory control, ordering supplies, and coordinating maintenance requests
• Provide clerical support including proofreading documents, preparing reports, and managing photocopying or scanning needs
• Support customer service efforts by addressing inquiries promptly and professionally, whether via phone or email
• Maintain a tidy reception area at all times to ensure a professional environment for visitors and staff
• Contribute to bookkeeping activities such as invoicing or expense tracking when needed
• Offer personal assistant support to team members by managing their schedules or handling special projects as assigned

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools (Docs, Sheets, Calendar)
• Familiarity with QuickBooks or similar bookkeeping software is highly desirable
• Excellent computer literacy with the ability to adapt to new software quickly
• Strong typing skills with high accuracy for data entry tasks
• Exceptional phone etiquette skills for handling multi-line phone systems confidently
• Bilingual abilities are a plus to serve diverse client needs effectively
• Experience working as a dental or medical receptionist is advantageous but not required; relevant personal assistant experience is valued too
• Knowledge of office management best practices including filing systems and supply management
• Ability to proofread documents meticulously for errors before distribution
• Outstanding customer service skills with a friendly yet professional demeanor
• Effective time management skills to prioritize tasks efficiently in a busy environment

Join us as an Office Assistant and become an integral part of our vibrant team! Your enthusiasm, organizational prowess, and commitment to excellence will help foster a productive workplace where everyone feels valued. This paid role is perfect for motivated individuals eager to grow their administrative expertise while contributing positively to our organization’s success.

Job Type: Full-time

Pay: $12.00 - $14.00 per hour

Expected hours: 30 per week

Work Location: In person

Salary : $12 - $14