4th Year Clerkship Specialist

Overview

The 4th year Clerkship Specialist reports directly to:

• The Clinical Education Sr. Administrative Director

The Administrative Coordinator will work primarily with:

• Associate Dean of Clinical Education
• Assistant Dean of Clinical Education

He/she is required to work independently and to have considerable initiative; demonstrates resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities and functions; expected to follow any requirements regarding work and attendance as established by university rules, department policies and procedures. 

Work involves planning, mastery of multiple software platforms and regulatory framework of medical education. Organizing, administrative duties and data-entry input including a wide range of related administrative duties; collaborates with other student coordinators on team on all-staff projects.

Responsibilities

SPECIFIC RESPONSIBILITIES:

This position description is intended to be an outline of the primary responsibilities and may not encompass all the duties that an individual employee may be asked to perform.  This Position Description is subject to change without advance notification. Other duties to be assigned, as necessary.

• Rotation Scheduling & OversightCoordinate and evaluate clinical rotations for medical students in collaboration with teammates and department leadership.

• Site & Schedule ManagementMaintain comprehensive knowledge of rotation schedules and site availability.
• Communication & CoordinationServe as the primary point of contact for all communications related to clinical rotations, utilizing Zoom, Teams, CED Connect, e-mail, eFax, phone, in-person meetings.
• Rotation Applications & DocumentationProcess student rotation requests and oversee application submissions. Ensure all documentation is accurately completed and submitted to clinical sites.
• Site & Preceptor VerificationVerify site and preceptor credentials, including licensure and accreditation.
• VSAS & Digital PlatformsManage the VSAS system and related digital services.
• Audit & ComplianceConduct monthly audits of rotation schedules and 4th-year graduation requirements.
• System & Document MaintenanceMaintain accurate and up-to-date information in CANVAS and the Clinical Rotation Manual. Manage student records, including immunizations, background checks, transcripts, and other sensitive information.
• Student Registration SupportFacilitate student registration, including add/drop form processing.
• Database & Evaluation ManagementPerform extensive data entry into the rotational database. Manage and distribute electronic evaluations.
• Student Engagement & PresentationsCreate, lead, and present Year 4 curriculum and rotation information during callback sessions.
• Additional DutiesPerform other duties and responsibilities as assigned.

Qualifications

• Bachelor’s Degree preferred, or equivalent experience in a healthcare, academic, or business setting
• Exceptional organizational and time management skillswith strong attention to detail
• Demonstratedinitiative, creativity, and ability to work independently
• Professional work experience that reflects:
  • Aconfident and respectful demeanor
  • Adherence to confidentiality standards
  • Sound judgment under pressure
  • Flexibilitywith evolving job responsibilities
• Ability tointerpret and apply department and college policies and procedures
• Supports thedevelopment and implementation of new internal processes
• Demonstratesmastery of all job-related tasks and software
• Consistently contributes to theadvancement of CED goals and TUCOM’s mission
• Maintainsexemplary attendance and performance

CORE COMPETENCIES:

• Strong organizational skills
• Ability to multi-task
• Ability to interpret a variety of instructions
• Ability to function with limited supervision and to prioritize and meet deadlines
• Strong computer skills (Word, Excel, PowerPoint, Calendar Program)
• Ability to learn “specialty/custom-designed” software programs; Highly proficient with website navigation skills

• Excellent verbal and written communication skills; customer service and interpersonal skills; ability to interact with administration, faculty, staff, and students

•  Experienced with working with other people in stressful situations

Maximum Salary

Minimum Salary

Salary : $56,150