What are the responsibilities and job description for the Human Resources Assistant position at Tougaloo College?
Postion Summary
The Human Resources Assistant reports to the Director of Human Resources, as well as to the Human Resources Generalist. This position involves the application of Human Resources (HR) techniques and knowledge of a variety of departmental personnel practices, procedures, and problems and the exercise of sound professional judgement. The HR Assistant is also responsible for maintaining and supporting a professional office environment, coordinating, and performing duties to ensure the overall successful operation of the HR Department.
Duties
Coordinate and conduct new employee orientation, on-boarding, and training programs in coordination with HR Generalist.
Explain, interpret, and educate, information regarding employee benefits, programs, general policies, and procedures
Comply with Human Resources related federal and state regulatory requirements
Maintain employee records, paperwork, and documentation
Respond to employee inquiries and address employee concerns related to human resources including employee safety, operational and employment requirements, and other as directed by the Human Resources Generalist and the Director of Human Resources
Assist in preparation of reconciliation of monthly benefits accounts and preparation of check requisitions
Assist in population of employee data in Ben360/Employee Navigator benefits system as well as in 403(b) retirement vendor systems
Responsible for timely posting of job announcements and disbursement of applicant information to hiring managers
Responsible for Verification of Employment (VOE) in a timely and accurate manner
Assist in completion of E-Verify and background checks for new hires
Assist in routine audits of employee documentation status and personnel records
Responsible for maintenance of I-9 documentation status reviews as well as adherence to retention and destruction deadlines
Responsible for completion and approval of new-hire checklist for each new-hire
Responsible for distribution and tracking of periodic policy updates and/or annual distributions
Responsible for maintenance of Supervisor Listing in Outlook E-Mail address book
Responsible for continual monitoring of hr@tougaloo.edu email as well as performing appropriate distribution
Responsible for documentation and tracking employee usage of vacation, sick, and other leave time.
Assist with coordination and distribution of Annual Benefits Open Enrollment materials
Process and distribution of mail, internal and external, as well as distribution of office supply orders
Process, maintain, and document incoming documents related to employee maintenance
Process maintenance requests in College Facilities Maintenance system
Process office supplies orders in vendor system and prepare associated purchase requisition for approval by Director of Human Resources
Assist with sensitive employee related matters, while maintaining integrity, confidentiality, timeliness, and accuracy
Display the highest ethical and professional behavior in working with internal and external constituents
Perform other duties as assigned by the Director of Human Resources
Required Knowledge, Skills And Abilities
Bachelor's degree preferred or prior Human Resources experience
Possess excellent written and verbal communication skills
Strong computer skills, proficient in MS Word, Excel, Power Point and experience in HRIS systems, as well as demonstrated skills in database management and record-keeping
General knowledge of employment laws and pertinent HR practices, policies, procedures, rules, and regulations
Ability to exhibit a high le el of confidentiality
Well organized, strong attention to detail, and efficient in daily tasks
Excellent interpersonal relationship building and employee coaching skills
The Human Resources Assistant reports to the Director of Human Resources, as well as to the Human Resources Generalist. This position involves the application of Human Resources (HR) techniques and knowledge of a variety of departmental personnel practices, procedures, and problems and the exercise of sound professional judgement. The HR Assistant is also responsible for maintaining and supporting a professional office environment, coordinating, and performing duties to ensure the overall successful operation of the HR Department.
Duties
Coordinate and conduct new employee orientation, on-boarding, and training programs in coordination with HR Generalist.
Explain, interpret, and educate, information regarding employee benefits, programs, general policies, and procedures
Comply with Human Resources related federal and state regulatory requirements
Maintain employee records, paperwork, and documentation
Respond to employee inquiries and address employee concerns related to human resources including employee safety, operational and employment requirements, and other as directed by the Human Resources Generalist and the Director of Human Resources
Assist in preparation of reconciliation of monthly benefits accounts and preparation of check requisitions
Assist in population of employee data in Ben360/Employee Navigator benefits system as well as in 403(b) retirement vendor systems
Responsible for timely posting of job announcements and disbursement of applicant information to hiring managers
Responsible for Verification of Employment (VOE) in a timely and accurate manner
Assist in completion of E-Verify and background checks for new hires
Assist in routine audits of employee documentation status and personnel records
Responsible for maintenance of I-9 documentation status reviews as well as adherence to retention and destruction deadlines
Responsible for completion and approval of new-hire checklist for each new-hire
Responsible for distribution and tracking of periodic policy updates and/or annual distributions
Responsible for maintenance of Supervisor Listing in Outlook E-Mail address book
Responsible for continual monitoring of hr@tougaloo.edu email as well as performing appropriate distribution
Responsible for documentation and tracking employee usage of vacation, sick, and other leave time.
Assist with coordination and distribution of Annual Benefits Open Enrollment materials
Process and distribution of mail, internal and external, as well as distribution of office supply orders
Process, maintain, and document incoming documents related to employee maintenance
Process maintenance requests in College Facilities Maintenance system
Process office supplies orders in vendor system and prepare associated purchase requisition for approval by Director of Human Resources
Assist with sensitive employee related matters, while maintaining integrity, confidentiality, timeliness, and accuracy
Display the highest ethical and professional behavior in working with internal and external constituents
Perform other duties as assigned by the Director of Human Resources
Required Knowledge, Skills And Abilities
Bachelor's degree preferred or prior Human Resources experience
Possess excellent written and verbal communication skills
Strong computer skills, proficient in MS Word, Excel, Power Point and experience in HRIS systems, as well as demonstrated skills in database management and record-keeping
General knowledge of employment laws and pertinent HR practices, policies, procedures, rules, and regulations
Ability to exhibit a high le el of confidentiality
Well organized, strong attention to detail, and efficient in daily tasks
Excellent interpersonal relationship building and employee coaching skills