Secretary & Human Resources Assistant (3532)

Schedule / hours: Monday – Thursday 8:30 am – 4:30 pm ( 60 biweekly hours).

This position is responsible for:

• Performs a variety of clerical and secretarial work necessary for the smooth operation of the office for two departments at Divisional Headquarters.

Key Responsibilities:

• Processes a variety of routine paperwork necessary for office operations.
• Performs typing and filing as a majority of the responsibilities. 
• Files and records information; answers the telephone and provides general information regarding the office operations.
• Performs routine data entry and keypunching of information into a computer; proofs reports for accuracy and completeness; updates and maintains various logs, lists, reports, and records.
• Assists the Divisional Service Extension Director with social services work in the absence of location managers; assists with Christmas efforts.
• Assists the Human Resources department by maintaining the filing system of human resources paper and electronic documents; processes electronic and manual new hire/termination requests, background check submission requests and E-Verify entries; monitors attendance balances and leave requests; audits and performs data entry and edits in the time keeping system.

Physical Requirements and Working Conditions:

• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language.
• Ability to sort and file documents alphabetically and numerically.
• Ability to type and keypunch data into a computer with a high rate of accuracy in a timely manner.
• Duties are usually performed seated.  Sitting may be relieved by brief or occasional periods of standing or walking.
• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
• Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.