Project Accounting Manager

Project Accounting Manager

Location: Dayton, Ohio

Totlani & Partners is assisting a client who is seeking a Project Accounting Manager to lead project accounting, financial reporting, and billing activities. This role will partner closely with project managers and company leadership to maintain accurate project financials, monitor profitability, and support timely billing and cash collection.

Key Responsibilities

• Manage project accounting throughout the project lifecycle, from job setup and budget development through final reconciliation and closeout.
• Prepare and review monthly work-in-progress (WIP) schedules, including contract values, costs incurred, estimated costs to complete, and projected profitability.
• Calculate and review percentage-of-completion revenue recognition, ensuring accurate reporting of earned revenue, overbillings, and underbillings.
• Prepare and review AIA billing applications, including G702/G703 forms, schedules of values, retainage, and supporting documentation.
• Partner with project managers to review job costs, update forecasts, evaluate change orders, and identify budget variances and potential margin erosion.
• Oversee project-related month-end close activities, including journal entries, reconciliations, accruals, and financial reporting.
• Monitor accounts receivable, outstanding billings, and retainage; coordinate with project teams and customers to resolve discrepancies and support collections.
• Maintain accurate project budgets, cost codes, contracts, and financial records within the Sage ERP system.
• Strengthen accounting processes and internal controls to improve reporting accuracy, billing efficiency, and visibility into project performance.
• Support audits and provide project financial analysis to management.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• Five or more years of progressive accounting experience, including project accounting in construction, contracting, or a similar project-based environment.
• Experience leading accounting processes or supervising team members.
• Strong working knowledge of WIP reporting, percentage-of-completion accounting, job costing, and AIA billing.
• Experience with Sage ERP software preferred.
• Advanced Microsoft Excel skills and the ability to analyze and reconcile complex financial data.
• Strong attention to detail, organizational skills, and the ability to manage multiple deadlines.
• Effective communication skills and the ability to collaborate with project managers, operations teams, and leadership.
• CPA or CMA designation is a plus.