Full Charge Bookkeeper Torpac Capsules Inc.

We are currently looking for an experienced FULL CHARGE BOOKKEEPER. This position is a direct hire and reports directly to the President. Salary based on experience $70K with full benefits. This position will manage two direct reports.

About Us

We are a world leader in the field of pharmaceutical capsules and laboratory equipment. Our products are used by the pharmaceutical & nutritional industry worldwide to improve lives. Established in 1989, our steady growth has been based on superior products supported by superior customer service and technical support.

Position Summary

This position is responsible for maintaining accurate financial records, ensuring compliance with accounting standards, and supporting day-to-day financial operations. This position requires strong attention to detail, experience with inventory-driven businesses, and the ability to manage sales-related and vendor accounting in a multifaceted business environment. The financial transactions themselves are of a routine nature and require basic knowledge of accounting, but we have a variety of transactions e.g., we receive payments via ACH, Wire Transfer, credit card and mailed in checks. Sales are Net 30 days, against credit cards and partial/full advances. We distribute our products worldwide with 40% of our sales overseas.

Key Responsibilities

• Supervise the recording and reconciliation of daily financial transactions, including sales, returns, purchases, and expenses.
• Maintain general ledger accuracy and prepare monthly financial statements.
• Supervise month-end and year-end closings. Year end data is submitted to our external accountants.
• Supervise monthly reconciliation of bank accounts, credit cards, and inter-company accounts with our distribution center in Netherland.
• Supervise sales order and purchase order entry. Includes verifying item code, quantity, price and other details.
• Import/Export data from ERP to Excel and vice versa.
• Creating new inventory item codes and assigning up to 24 field values in coordination with inventory planning team.
• Audit customer identification for US Drug Enforcement Administration regulated sales (will train).
• Prepare & verify sales data for reporting to US Drug Enforcement Administration on fortnightly basis.
• Supervise entry of purchase orders, vendor invoices, and payments
• Supervise preparing of customer invoices, deposits/advances, and collections.
• Check customer invoices (domestic and export) for pricing and terms.
• Process chargebacks, credits, and customer returns
• Track inventory purchases, cost of goods sold (COGS), and adjustments
• Work with Stockroom team to reconcile inventory records with physical counts and inventory systems.
• Supervise preparation of sales tax filings across 10-15 states.
• Track company insurance policies and prepare reports to reconcile yearly audit statements.
• Track sales commissions for agents.
• Coordinate with customer service, stockroom, logistics, and inventory planning team members.

Reporting & Analysis

• Prepare a selection of weekly and monthly financial reports for management, customer service, and inventory planning.
• Track profitability by product line, collection, or sales channel.
• Support budgeting, forecasting, and cost-control initiatives.

Qualifications

• 5 years of bookkeeping or accounting experience, preferably in B2B wholesale.
• Strong understanding of inventory accounting and COGS.
• Proficiency in accounting software. We use Account Edge and will train.
• Proficiency in Excel, including functions like Vlookup, etc.
• Knowledge of sales tax compliance and reporting.
• Experience with POS systems and/or e-commerce platforms preferred.

Skills & Competencies

• Ability to manage variety of transactions
• Strong communication skills for working with vendors and internal teams
• High attention to detail, accuracy, time management, and organizational skills
• Ability to meet deadlines in a small company where individual contributions are highly visible
• Discretion with confidential financial information

What’s in it for you?

Hours: Monday-Friday, 8:00am-4:30pm

Onsite position, no remote or hybrid.

Salary: $70,00 plus full benefits based on qualifications and experience.

Benefits

o 16 days Paid Time Off (prorated first year)

o Medical, dental, vision and life/disability insurance benefits

o 401K Plan with a generous 4% company match

o Bonus Program

o Business casual dress code

o Conveniently located in a Corporate Executive Complex on Rt 46 in Fairfield, New Jersey

If Interested

Visit www.torpac.com and www.profiller.com to learn about us and if interested please submit your resume and salary requirements for immediate consideration.

Job Type: Full-time

Pay: From $70,000.00 per year

Education:

• High school or equivalent (Required)

Experience:

• Accounting: 5 years (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Fairfield, NJ 07004 (Required)

Work Location: In person

Salary : $70,000