What are the responsibilities and job description for the Office Manager position at Topeka Scarecrows?
The Topeka Scarecrows are seeking a highly organized and proactive Office Manager to ensure the smooth and efficient operation of our administrative functions. This vital role supports our team in a dynamic sports environment, contributing to a positive and productive workplace for all staff.
Position Summary: The Office Manager will be responsible for coordinating and overseeing all administrative duties, managing office resources, and providing essential support to various departments. If you are an experienced administrative professional with exceptional organizational skills, a keen eye for detail, and a passion for sports, we encourage you to apply!
Essential Duties and Responsibilities:
- Serve as the primary point of contact for general office inquiries, greeting visitors and managing incoming calls.
- Coordinate and assist with all aspects of space planning, including office moves, additions, and workstation adjustments.
- Provide direct administrative support, including scheduling appointments, meetings, and events, as well as managing travel arrangements, file systems, and contact databases.
- Facilitate the coordination and handling of office deliveries and shipments.
- Oversee office maintenance, working with external vendors and contractors to ensure a clean, safe, and functional workspace, including the proper operation of office appliances.
- Manage office equipment functionality, identify supply needs, procure necessary items, and coordinate food deliveries as requested.
- Implement and maintain office policies and procedures to enhance operational flow and efficiency.
- Collaborate with internal teams to coordinate HRIS database updates, seating assignments, access, and technical requirements for new and existing employees, especially during the onboarding process.
- Establish and maintain a booking system for shared workstations and conference rooms.
- Perform other duties as assigned to support the overall operational needs of the organization.
Qualifications:
- Bachelor’s degree or equivalent practical experience in an administrative or office management role.
- Prior experience as an administrative professional or office manager.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional interpersonal, written, and verbal communication skills.
- Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines with excellent attention to detail.
- Ability to maintain confidentiality of sensitive company information.
- Flexibility to work evenings, weekends, and holidays as needed to support team operations.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.