Assistant Treasurer

Position Summary:

The Assistant Treasurer supports the financial operations of Topeka Public Schools through effective cash management, maintenance of district and activity fund accounts, and compliance with financial regulations. This role is responsible for coordinating electronic payments, preparing financial reports, assisting with financial planning, and responding to employee financial inquiries. This position works closely with the Treasurer to ensure the district's fiscal integrity, manage idle funds, and provide oversight of tax-sheltered annuity (TSA) accounts and school activity funds.

Essential Duties and Responsibilities:

• Oversees the daily receipt and disbursement of all district funds.
• Maintains all district bank accounts, including operating and activity funds.
• Coordinates and processes all ACH and electronic wire payments.
• Ensures all deposits are secured with the required collateral in accordance with state and federal guidelines.
• Coordinates cash management and investment activities, including the solicitation and evaluation of competitive investment bids, monitoring of cash balances and investment maturities, and maintenance of related records and reports.
• Prepares monthly financial reports detailing the district’s fiscal status.
• Provides oversight and support for employee Tax-Sheltered Annuity (TSA) accounts.
• Performs monthly bank reconciliations for school and district activity funds, investigates discrepancies, and monitors compliance with applicable policies and procedures.
• Responds to employee questions related to activity fund transactions.
• Provides guidance, training, and ongoing support to school personnel regarding activity fund accounting procedures, financial controls, and compliance with District policies.
• Analyzes financial data to identify potential budget variances, compile statistical information, and develop procedures aligned with district policies and regulatory requirements.
• Coordinate and maintain records related to District insurance claims, including property, general liability, workers’ compensation, and other applicable claims; ensure claims are reported timely and supporting documentation is maintained.
• Serve as a liaison with District staff, insurance carriers, third-party administrators, adjusters, and other parties regarding claim status, documentation, and resolution.
• Assist with the administration of the District’s insurance and risk management programs, including gathering information for renewals, audits, claims reviews, and other reporting requirements.
• Coordinate the assessment and maintenance of student fees in accordance with District-approved fee schedules, policies, and procedures.
• Administer and maintain the District’s student fee payment system, including MySchoolBucks, and assist with reconciliation, reporting, refunds, adjustments, and resolution of account discrepancies.
  
  

Minimum Qualifications:

• Bachelor’s degree in Accounting, Business Administration, Finance, or a related field; or an equivalent combination of education, training, and directly related experience sufficient to successfully perform the essential duties of the position.
• Minimum of three years of experience in governmental or public school finance, accounting, banking, or related area.
• Strong understanding of accounting principles, tax reporting requirements, and banking practices.
• Proficiency in Microsoft Excel and financial management systems
• Ability to work independently, manage multiple tasks, and meet deadlines.
• Strong attention to detail and commitment to accuracy.
• Excellent communication and interpersonal skills.
  
  

Preferred Qualifications:

• Experience with Tyler Technologies ERP systems.
• Hands-on accounting experience in a school district, governmental entity, small business, or similar setting, including responsibility for a broad range of accounting and financial functions.
• Experience with electronic banking, cash management, and/or insurance administration.
  
  

Position Type: Classified Hourly

Department: Business Office

Salary: Commensurate with education and experience

Working Conditions:

• Office environment with frequent use of computers and standard office equipment.
• Occasional extended hours during peak reporting or year-end periods.
• Requires occasional travel between district locations.