Legal Billing Analyst - On-Site

Legal Billing AnalystLocation: New York, NYOrganization: An Elite Law FirmCompensation: Base salary up to $175,000 based on related experience plus well-paid overtime; Medical and Dental Coverage; Paid Time Off; 401K; Savings Accounts; Transit; All Firm Amenities; Exceptional Work Environment and Firm Culture. Beautiful offices in an ideal location for all forms of mass transit, shopping and restaurants.Summary: The Billing Analyst is responsible for the completion of all facets of the billing and collection function. Responsibilities include working with the Billing Manager, Senior Billing Coordinators, and/or partners to proactively administer their billing responsibilities, preparation and processing of timely and high-quality invoices, and monitoring and follow-up on outstanding receivables. This person should enjoy the interaction with Attorneys and co-workers in an upbeat, professional, friendly and highly desired work environment. The firm is noted as being one of the most desired law firms to work for globally.Essential Functions:Perform client billing and collection activities for assigned clients in a timely mannerMonitor aging of unbilled fees for assigned partners and/or clientsMonitor and manage outstanding accounts receivable, unapplied funds and collection effortsMeet with the Billing Manager, Senior Billing Coordinators, and/or partners to discuss monthly billing, outstanding invoices and strategy for collectionsGenerate Proformas for each assigned partner at the beginning of each month, after the time entry deadlinePrepare billing packages for each assigned partner (i.e. draft cover letters, invoices, etc.)Review Proformas for misallocated time and ensure time entries are in accordance with client policyCommunicate new/changes in client policies to timekeepersEdit draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/proceduresTime/cost transfers; investigate the appropriateness of where entries should be billedTime entry narrative changes with respect to additions, corrections, deletionsVerify client-specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reachedPull back-up of costs to include with final invoices based on a client’s billing requirementsGenerate billing variance reports and write-off reports; acquire appropriate write-off approvals based on write-off amount thresholdsE-Billing and prepare electronic invoices in LEDES; submit electronic invoices to clients via their designated electronic billing system and verify successful submissionsEstablish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as neededEnsure three-way communications between e-billing site, client and the Firm (as the e-billing site processes invoices based on the Clients’ Outside Counsel Billing Guidelines)Track status of bills submitted, identify issues, and work to address rejections and reductions as they ariseMonitor payment of assigned clients’ accounts receivable and coordinate collection effortsCollaborate with Billing and Collection Committee members and/or Financial Managers to coordinate billing and collection effortsProvide assistance to partners and clients regarding outstanding and/or short paid invoicesCommunicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc.Requirements:10 years of legal billing experience requiredBachelor’s Degree in Accounting, Finance, or Business preferredElite 3E Electronic Billing Systems experience a plus. The firm may cross-train a person with solid Aderant experience.Ability to multitask and prioritizeInterpersonal skills in order to work effectively within a team environment, as well as independently with a great group of co-workers.Ability to adapt to new assignments and deadlines in a fast-paced and upbeat department that is known for excellence.Company DescriptionExperience and commitment is rewarded! Dynamic team focused on professional development and career support.

Salary : $100,000 - $175,000