Front Desk Receptionist

Job Summary
We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and staff, ensuring a positive and professional experience from the moment they arrive. Your energetic approach and excellent organizational skills will help maintain smooth office operations, manage multi-line phone systems, and support various administrative tasks. This paid position offers an exciting opportunity to showcase your customer service expertise while contributing to a well-organized and efficient workplace.

Duties

• Greet visitors warmly and direct them appropriately, ensuring a positive first impression of the organization
• Manage multi-line phone systems with professionalism, answering inquiries promptly and routing calls accurately using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages
• Maintain appointment calendars and schedule meetings using calendar management tools
• Perform data entry and maintain accurate records through filing, document proofreading, and updating databases such as QuickBooks or Google Workspace
• Support office management tasks including supply inventory, photocopying, scanning, and organizing files
• Assist with clerical duties such as typing reports, proofreading documents, and managing office communications
• Provide exceptional customer support by addressing inquiries efficiently and courteously in person or via phone or email
• Support bookkeeping activities by recording financial transactions and managing basic bookkeeping functions
• Collaborate with team members to ensure smooth daily operations and uphold high standards of office organization

Skills

• Proven experience in office management or administrative roles with strong clerical skills
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Docs), and data entry software like QuickBooks
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Exceptional phone etiquette with experience managing multi-line phone systems and providing outstanding customer service
• Bilingual abilities are highly valued to serve diverse client needs effectively
• Experience as a medical or dental receptionist is a plus, especially familiarity with appointment scheduling and patient communication
• Personal assistant experience or calendar management skills to coordinate appointments seamlessly
• Attention to detail for proofreading documents and maintaining accurate records
• Time management skills to prioritize tasks efficiently throughout the workday
• Knowledge of bookkeeping practices including basic bookkeeping or bookkeeping software is advantageous

Join us as a Front Desk Receptionist to be the friendly face that keeps our office running smoothly! Your enthusiasm for helping others combined with your organizational prowess will make a meaningful impact every day. This is more than just a front desk role — it’s an opportunity to grow your administrative career while supporting a vibrant team dedicated to excellence.

Job Types: Full-time, Part-time

Pay: From $31,000.00 per year

Benefits:

• Paid time off

Work Location: In person

Salary : $31,000