AP/AR Specialist

TOMI Environmental Solutions, Inc. is looking for a full-time Accounts Payable/Receivable specialist based out of Frederick, MD office (in-person position). The AP/AR Specialist is responsible for the financial processing of transactions for the Company. Duties include processing vendor invoices into the accounting system, obtaining approval for vendor payments, supporting the payment of invoices and accurate record keeping. The role will support the processing of travel and expense reimbursement using ADP and assisting with billing and collections. Would you like to be part of cutting-edge technology that uses cold plasma and is dedicated to making the world a safer place?

TOMI is a leading provider of infection prevention and disinfection/decontamination products and services, focused primarily on five divisions: Life Sciences, Hospital-HealthCare, the TOMI Service Network (TSN), Food Safety, and Commercial. Our mission is to help our customers create a healthier world through TOMI’s product line. The TOMI motto is “Innovating for a Safer World.”

As a global decontamination and infectious disease control company, TOMI provides environmental solutions for indoor and outdoor surface decontamination through the sale of equipment, services and licensing of our SteraMist Binary Ionization Technology (BIT) which is an EPA registered hydrogen peroxide-based fog.

Daily and Monthly Responsibilities

Accounts Receivable:

• Responsible for full cycle Accounts Receivable function including managing A/R Inbox, deposits, cash collections, posting of cash and sending invoices and statements
• General ledger activities including preparing A/R and A/P related journal entries
• Reconcile key A/R accounts
• Receive, research and resolve a variety of routine internal and external inquiries concerning accounts’ status, including communicating the resolution of discrepancies to appropriate persons

Accounts Payable:

• Ensure that for all PO related invoices that the 3-way match process of gathering the PO, Receiving Approvals and Invoice copy occurs timely and is accurate
• Ensure that all non-PO invoices get timely approvals and that GL accounting coding on invoices is accurate
• Process and enter all A/P invoices and expense reports into NetSuite, including ensuring correct GL Account coding
• Assist with reconciling vendor statements, including asking vendor for missing invoices
• Assist with the credit card process including gathering all receipts from cardholders timely to meet the month-end credit card journal entry deadline
• Review employee expense reports and ensure receipts are attached and approvals received
• File, maintain, and distribute accounting documents, records and reports
• Perform other duties as required to support Accounting and HR Department

Education and Experience Required:

• High school diploma/GED
• Proven experience as A/P and A/R specialist or similar position
• Work experience in accounting and/or bookkeeping
• Competency with NetSuite or similar accounting software

Skills Required:

• Efficient multitasking and time management skills
• Strong organizational skills and attention to detail
• Strong Excel and Data entry skills
• Excellent ability to organize and coordinate tasks
• Strong customer service skills

Benefits: We offer a comprehensive benefit package

Starting Salary: $50,000

Include salary requirements when submitting resume and cover letter

Job Type: Full-time

Schedule: Monday - Friday

Work Location: Frederick, Maryland (in-office)

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Experience:

• AR: 3 years (Required)
• AP: 3 years (Required)

Ability to Relocate:

• Frederick, MD 21701: Relocate before starting work (Required)

Work Location: In person

Salary : $50,000