What are the responsibilities and job description for the Human Talent Specialist - Central Office position at Tomball ISD?
Primary Purpose:
Provide secretarial duties and assist the Assistant Superintendent of Human Talent and Directors of Human Talent with functions to ensure quality staffing and effective practices in Human Talent management.
Qualifications
Minimum Education/Certification
High School diploma or equivalent
Bachelor’s Degree preferred
Minimum Experience:
Three years secretarial/clerical experience, preferably in public education environment
Special Knowledge and Skills
Proficient computer skills in Word, Excel, Adobe PDF, Power Point
File maintenance skills
Ability to follow written instructions
Ability to operate multi-line phone system
Effective organization, communication, and interpersonal skills
Major Responsibilities and Duties
- Onboarding of new employees; prepare new hire packet for review, schedule onboarding appointment and send new hire onboarding paperwork
- Assist with scanning new employee files into records management system
- Assist with the building and maintenance of employee files and records
- Data entry of employee deductions, direct deposit, professional dues, name changes, W4, and all other deductions submitted by employee
- Assist in verification of applicant credentials
- Assist employees and applicants with completing applications and required paperwork
- Coordinate and communicate with Department Leads/Administrators/Admin. Assistants regarding new hires and with all employees regarding their paperwork
- Track all new hires and distribute reports as needed
- Process paperwork and build files for all new employees
- Update employee information changes in eFinance Plus
- Process employee resignations and resignation acceptance letters
- Produce service records for all employees as requested and prepare service records for Asst. Director to calculate new salary
- Assist with switchboard relief
- Maintain confidentiality
- Assist with ID badges
- Assist with job fair and other department run ceremonies/banquets
- All other duties as assigned
Supervisory Responsibilities
None
Working Conditions
Mental Demands/Physical Demands/Environmental Factors:
Frequent walking, standing, stooping, bending, and reaching
Occasional lifting and moving of moderate to heavy objects
Prolonged use of computer
Work with frequent interruptions
Maintain emotional control under stress
Wage/Hour Status: Non-Exempt
Pay Grade: 6- Administrative Support
Days: 226
Reports to: Director of Human Talent