What are the responsibilities and job description for the Back-Up Admin Coordinator position at Tom Thumb?
Position Summary
The Backup Administrative Coordinator supports the Administrative Coordinator in managing store administrative, financial, and personnel processes. This role ensures continuity of critical office functions, maintains accurate records, and provides operational support to store leadership. The Backup Administrative Coordinator assumes primary administrative responsibilities in the absence of the Administrative Coordinator.
- Support daily administrative operations, including bookkeeping, reporting, and record maintenance
- Perform or assist with payroll processing, timekeeping, and associate data entry
- Maintain accuracy of cash office functions, including deposits, cash audits, and variance tracking
- Process invoices, vendor paperwork, and other financial documentation
- Ensure compliance with company policies, procedures, and audit requirements
- Maintain confidential associate and store records with accuracy and discretion
- Assist store leadership with administrative reporting and follow‑up tasks
- Serve as backup point of contact for administrative questions and processes
- Support onboarding documentation and personnel file maintenance
- Assist associates and managers with administrative and payroll‑related questions
- Communicate effectively with store leadership, district contacts, and support teams
- Provide guidance on established administrative procedures when needed
- Follow all cash handling, security, and loss prevention procedures
- Ensure proper documentation and retention of financial records
- Support audit readiness by maintaining organized and accurate files
- Adhere to confidentiality and data protection standards
- Previous administrative, bookkeeping, or retail office experience preferred
- Strong attention to detail and accuracy
- Ability to handle confidential information responsibly
- Proficient in basic computer applications and office systems
- Strong organizational and time‑management skills
- Flexible availability, including coverage for absences or vacations
- Accuracy and dependability
- Strong communication skills
- Ability to prioritize and multitask
- Problem‑solving skills
- Team‑oriented mindset with independent work capability
Pay Transparency:
Starting rates will be no less than the local minimum wage and may vary based on things like location, experience, qualifications, and the terms of any applicable collective bargaining agreement. Candidates with unique qualifications may be considered for compensation above this range. Dependent on length of service, hours worked, any applicable collective bargaining agreement and/or Company policy, benefits may include medical, dental, vision, disability and life insurance, sick pay*, PTO/Vacation pay*, paid holidays*, bereavement pay and retirement benefits (pension and/or 401(k) eligibility). Associates in this position may be eligible for a quarterly bonus, subject to Company bonus plans. Applications are accepted on an on-going basis.
- For roles in Washington State: Sick pay and PTO/Vacation pay are accrued based on hours worked and paid holidays are issued at 7-9 days annually.
Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey!
Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw’s, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson’s Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico’s Community Markets, King’s, Balducci’s, and Albertson’s Market Street.
Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company’s success.
Bring your flavor
Disclaimer
The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process.
Albertsons is an Equal Opportunity Employer
This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records.
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