Back-Up Admin Coordinator

Position Overview

The Back-Up Admin Coordinator supports administrative and operational functions within the store, serving as secondary support to the Administrative Coordinator. This role ensures continuity of critical back-office processes, including payroll, hiring administration, scheduling support, record accuracy, and compliance. The position plays a key role in keeping store operations organized, efficient, and aligned with company standards.

Key Responsibilities

Administrative Support

• Provide back-up coverage for the Administrative Coordinator during absences or peak workload
• Maintain accurate employee records, files, and documentation in accordance with company policies
• Assist with data entry, reporting, and administrative tracking systems
• Support internal communications and documentation distribution
  
  

Hiring & Onboarding

• Assist with hiring processes including job postings, candidate tracking, and interview coordination
• Help facilitate onboarding tasks such as new hire paperwork, orientation preparation, and system setup
• Ensure compliance with all hiring and onboarding requirements
  
  

Payroll & Timekeeping

• Support payroll processes by reviewing timecards for accuracy and resolving discrepancies
• Assist with tracking attendance, missed punches, and schedule adjustments
• Maintain confidentiality of all payroll and employee information
  
  

Scheduling & Labor Support

• Assist store leadership with scheduling functions and workforce planning tools
• Monitor labor usage and help ensure alignment with company guidelines
• Provide administrative support for labor reports and workforce tracking
  
  

Compliance & Recordkeeping

• Ensure all required postings, certifications, and documentation are up to date
• Support audits by maintaining organized and accurate records
• Assist with safety, HR, and compliance-related administrative tasks
  
  

Qualifications

• Previous administrative, HR, or retail support experience preferred
• Strong organizational and attention-to-detail skills
• Ability to handle confidential information with professionalism
• Proficiency in basic computer systems (Microsoft Office, scheduling/payroll systems)
• Strong communication and multitasking abilities
• Flexible availability including weekends as needed
  
  

Key Competencies

• Attention to Detail
• Organization & Time Management
• Confidentiality & Integrity
• Communication Skills
• Administrative Accuracy
• Problem Solving
  
  

Work Environment

• Office and retail store environment
• Combination of desk work and active store support
• Frequent interaction with leadership, employees, and HR systems