Administrative Assistant - Sales

At the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.We currently have a part-time or full-time opening in our Burlingame, CA office. Our position is for 10-20 hours per week at $25 per hour.Job ResponsibilitiesPreparing for daily client visitsPrepping clothing to be deliveredLocating necessary client information (A/R balances, sales sheet)Updating sales materials regarding fabrics/optionsCoordinating and maintaining all client orders/filesCommunicating with clients:Setting up appointmentsProviding status of ordersScheduling deliveriesSending remindersSupporting the sales efforts of the sales professional by:Communicating regularly with the sales professional and other members of the store teamMeeting with the sales professional to set goalsManaging daily calendarOrganizing inventoryPursuing efficiencies for processes and communicationPicking up and delivering client items as neededProspecting new clients using internet and social media applications Entering referrals into proprietary systemSending introductory and promotional messagesCreating call lists/hot listsDelivering exceptional customer service when contacting factories, corporate office, clients and outside vendorsMaintaining a professional image to interface with corporate clientsA successful candidate fits the following criteria:Confident, independent workerStrong communication skills (verbal, written, listening)Excellent organizational skillsOutstanding time management skillsProfessional customer service skillsSocial Media savvy (especially on LinkedIn & Instagram)Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, FormsPossess basic accounting skills (such as balancing accounts)Enjoy being flexible and multitaskingMotivated to tackle challengesYearn to work in a fast-paced team environmentAble to bend and lift up to 20 lbs.Valid driver’s license required (Exception: larger metropolitan areas)Two years' office-related experience is preferred.Experience with a sales-oriented environment is a plus!We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Salary : $25