Administrative Assistant (Geismar)

Tolunay-Wong Engineers, Inc. (TWE) is one of the largest privately & minority owned geotechnical firms in the Gulf Coast. Our offices are in Texas and Louisiana with a staff of over 300 engineers, scientists, technicians, geologists, hydrogeologists, and associated laboratory and support personnel.

TWE has an immediate opening for a Temp to Hire, Full Time, receptionist/administrative assistant in Geismar, Louisiana.

The Administrative Assistant is required to attend to visitors and deal with the inquiries on the phone and face to face and supply information regarding the organization to the public, clients and customers. You will be required to maintain and assure that the procedures dictated by the Administrative Director and company policies are adhered to.

You will be expected to assist the Office Manager and Branch Manager with overall office adherence to and the enforcement of TWE’s quality and health and safety policies.

Responsibilities

• Answer, screen, and transfer phone calls and provide detailed phone messages when necessary
• Greet clients, employees, and vendor representatives
• Responsible for daily backup operations and logging
• Copy, file, and distribute reports (via email & USPS)
• Responsible for preparing/scheduling all UPS packages
• Create, maintain, and archive all project, vendor, and employee files
• Distribute mail and faxes to employees in a timely manner
• Receive and submit vendor invoices to accounting department
• File and submit all employee time and expense reports
• Maintain and order all office, coffee, and toiletry supplies
• Responsible for contacting and scheduling copier maintenance, pest control visits, etc.
• Receive and distribute employee payroll and expense checks
• Ensure that copy and fax machines always have paper
• Assist with Dispatch duties
• Other duties as necessary or assigned by Supervisor
  
  

REQUIREMENTS

• High school diploma or equivalent
• Excellent computer skills including accounting software, technical software, Microsoft Office, and other applicable programs
• Excellent Organizational Skills
• Excellent written and verbal communication skills
  
  

BENEFITS

TWE provides its full-time employees with a benefit package that is inclusive of the following:

• Health Insurance with an option for HSA with matching contributions
• Vision Insurance
• Dental Insurance
• Short-Term & Long-Term Disability
• Life Insurance (Individual $50,000 coverage is 100% paid by TWE)
• Catastrophic Accident Insurance (Individual $50,000 coverage is 100% paid by TWE)
• Guardian Supplemental Benefits
• 401(k) Retirement Program with up to 4% employer match (eligible after 180 days).
• Employee Assistance Program
• 120 hours of Paid Time Off (PTO) annually
• 9 company paid holidays
  
  

TWE is an equal opportunity employer.