What are the responsibilities and job description for the Administrative Assistant position at Tolman Construction?
Job Overview
We are seeking a Highly organized Administrative Assistant. In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your approach and attention to detail will help foster a productive, welcoming environment.
This is a subcontractor position, or 1099 employee, with a set hourly wage and no additional employee benefits.
Duties
- Manage front desk responsibilities, including greeting visitors and answering the phone with professionalism and courtesy
- Handle calendar management, scheduling appointments, meetings, and coordinating events efficiently
- Perform data entry tasks using spreadsheets and productivity software such as Microsoft Office and Google Workspace.
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
- Provide customer support by addressing inquiries via phone or email, demonstrating excellent phone etiquette and client communication skills
- Assist with office management duties including supply inventory, bookkeeping using QuickBooks, and general administrative tasks.
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Strong computer literacy with experience in data entry, filing, and document management
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Bilingual abilities are a plus for communicating with diverse clients and team members
- Knowledge of bookkeeping software such as QuickBooks is advantageous
- Outstanding customer service skills combined with professional phone communication and phone etiquette
- Ability to manage calendars efficiently and handle time-sensitive tasks with precision
- Technical proficiency in office equipment including printers, scanners, and fax machines
Pay: $18.00 - $25.00 per hour
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $18 - $25