Front Desk Purchasing Clerk

Drive Financial Excellence: Join Toledo Iron Works as an Purchasing Clerk!

• Location: Miami, FL (On-site)
• Reports To: Controller / Business Owner

About Toledo Iron Works

Toledo Iron Works is a fourth-generation, family-owned company with over 50 years of experience in the fabrication of high-end custom ornamental and architectural metalwork. We work on luxury residential and commercial properties, producing everything from custom railings and stair structures to glass-and-metal cladding and driveway gates.

Position Overview

We are seeking a highly organized, detail-oriented Purchasing Clerk to manage the timely and accurate processing of material orders and purchase orders. This role will support our accounting operations by ensuring accurate record-keeping, and consistent communication with vendors and internal project stakeholders.

Key Responsibilities

• Process purchase orders (POs): Prepare, review, and issue purchase orders in accordance with company policies and budget guidelines.
• Vendor communication: Contact suppliers to obtain quotes, confirm pricing, lead times, and delivery schedules.
• Inventory support: Assist with replenishment to ensure materials and supplies are available as needed.
• Order tracking: Follow up on outstanding orders to ensure timely delivery and resolve any delays or discrepancies.
• Invoice and PO matching: Verify invoices against purchase orders and receiving reports before forwarding for payment.
• Record keeping: Maintain accurate purchasing files, vendor information, and order documentation.
• Cost comparison: Assist in comparing supplier pricing and terms to ensure cost-effective purchasing decisions.
• Coordination: Collaborate with internal departments (accounting, warehouse, and production) to meet purchasing needs.
• Vendor performance: Track and report supplier performance issues, including quality or delivery problems.
• Compliance: Ensure all purchasing activities follow company procurement policies and ethical standards.

Qualifications

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Strong communication and negotiating skills
• Proficiency with Sage Accounting Software
• Basic math and analytical skills for reviewing quotes, pricing, and cost comparisons.
• Bilingual (English/Spanish)
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Reliable, proactive, and able to work both independently and as part of a team.

Benefits

• Competitive compensation
• Paid time off and holidays
• Opportunity to grow with a family-owned, respected company
• Exposure to unique, high-end construction and manufacturing projects

Work Schedule:

• Full-Time
• Monday - Friday

Work Location:

• Onsite at Toledo Iron Works
• Miami, FL

Equal Employment Opportunity

We foster a family-like environment where every employee is valued. As an equal opportunity employer, we prioritize diversity in our workforce, recognizing that innovation thrives on varied perspectives. We embrace individuals from diverse backgrounds, including ethnicity, religion, education, gender, and sexual identity.

Ready to lead and innovate our purchasing operations?

Apply today to join Toledo Iron Works as our next Purchasing Clerk and help drive the growth and success of our company!