What are the responsibilities and job description for the TBA Front Office Administrator & Receptionist position at Toledo Bar Association?
The TBA Front Office Administrator & Receptionist duties include:
Operations Assistant Duties:
- Direct incoming telephone calls to the appropriate person/department as determined
- Provide customer service to TBA members and walk-in clients
- Maintain accurate member records in the TBA database
- Coordinate daily mailings, member mailings and maintenance of mailing lists
- Schedule and coordinate TBA meetings, events and activities
- Prepare facilities for meetings, keep calendars and message boards updated for events
- Work with committee chairs to create and distribute meeting agendas and sign-in sheets
- Send meeting notices and event confirmations
- Manage office machines and serve as liaison to service providers
- Manage inventory of office supplies and order as necessary
- Sell legal directories
Bar Admissions Duties:
- Track bar admission application files; prepare and transmit bar admission application files to teams of committee members for interviews; transmit files and reports to the Admissions Office at the Supreme Court of Ohio
- Coordinate Bar Admissions Character and Fitness interviews
- Prepare correspondence and information from the TBA to be sent to candidates who successfully pass the bar exam
- Assist the committee chair as required
Committee Duties:
- Coordinate scheduling and provide administrative support for Association committees.
- Prepare committee correspondence, maintain committee rosters, and assist committee chairs with ongoing administrative needs.
- Maintain committee records and support volunteer engagement throughout the year.
Other duties may be assigned by the executive director or designee
Work Experience:
- Served in a role as a receptionist with front line greeting responsibilities
- Served in a program administration role
- Highly functioning in the use of Microsoft Office Suite programs
- Experience in the use of databases and data entry
- Demonstrated ability to provide excellent customer service
- Background working with legal professionals a plus
Education:
- High School Diploma
- Associates degree a plus
Job Type: Full-time
Pay: $38,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Free parking
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $38,000 - $45,000