What are the responsibilities and job description for the Administrative & Accounts Receivable Assistant position at Today's Business Solutions Inc.?
Administrative & Accounts Receivable Assistant
Today’s Business Solutions Inc. | In-person Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Insurance : from. The cost of the insurance will be shared between TBS and you. A $15,000.00 life insurance Policy will also be part of the Insurance package.
401K: TBS Inc. offers a 401K savings program. TBS will contribute to this as well. This will become available to you after 1 Year of employment. At that time, we will provide you with the details.
TBS is the leading solution provider of Computer, Printing, Scanning control solutions for Public Libraries in North America.
About the Role
We're looking for an organized, personable Administrative Assistant to serve as the first point of contact for our office and support our Director of Finance with day-to-day administrative and accounts receivable tasks. This role blends front-office coordination with light finance support, so it's a great fit for someone who enjoys variety and wants exposure to both operations and accounting.
Key Responsibilities
- Serve as the first point of contact for colleagues, clients, and visitors, ensuring a professional and welcoming experience
- Answer and direct phone calls, respond to emails, and route inquiries to the appropriate team members
- Maintain and organize filing systems, both digital and physical, ensuring accurate and up-to-date records
- Prepare purchase orders, packing slips, receipts, and assist with basic expense tracking as needed
- Coordinate and manage the shipping of items, ensuring timely and accurate delivery
- Provide administrative support to the Director of Finance, assisting with day-to-day tasks and special projects
- Follow up with customers on outstanding payments and support accounts receivable collection efforts
Qualifications
- 1–3 years of experience in an administrative, office support, or accounts receivable role
- Strong organizational and communication skills, both written and verbal
- Ability to multitask and prioritize effectively in a fast-paced environment
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience with QuickBooks strongly preferred
- Experience with ConnectWise is a plus
- Comfortable interacting with clients and vendors by phone and in person
- A bachelor's degree is preferred, but not required — relevant experience will also be considered
Salary : $40,000 - $50,000