BENEFITS and leave management specialist

Department: People Operations

Reports to: Director of People Operations

Job Summary:

The benefits specialist is responsible for assisting with the administration of all benefits and retirement programs, including medical, dental, vision, life insurance, short- and long-term disability, and 401(k) plan.

Supervisory Responsibilities:

Duties/Responsibilities:

• Ensures the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information.

• Assists with new-hire orientations.
• Performs quality checks of benefits-related data.
• Assists employees regarding benefits claim issues and plan changes.
• Distributes all benefits enrollment materials and determines eligibility.
• Enrolls employees with carriers and process life status changes. Employees will enroll through Paylocity, including any life status changes; it would just be approving changes in Paylocity
• Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries.
• Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA.
• Effectively interprets FMLA and ADA implications as they relate to leaves of absences/disabilities.
• Ensures timely processing of worker’s compensation claims; evaluates accident reports to determine accuracy and completeness to ensure adequate investigation.
• Manages the return-to-work program by identifying opportunities and placement to support the injured employee and managers.
• Responds to 401(k) inquiries from managers and employees relating to enrollments, plan changes and contribution amounts. Manages the annual catch-up contribution enrollment.
• Assists with the open enrollment process.
• Administers the tuition reimbursement program.
• Provides necessary reports for allocation/billing charges.

Required Skills/Abilities:

• Knowledge of employee benefits and applicable laws.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Proficient with Microsoft Office Suite or similar software.

Education and Experience:

Required:

• Associate degree in HR or related field, but experience and/or other training/certification may be substituted for the education.
• Two years’ experience in HR and/or benefits administration.

Preferred:

• Bachelor’s degree in human resources or related field of study.
• SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) certification credential.
• Worker’s compensation experience is also preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.