Administrative Assistant

Job Overview

We are seeking a mature, dynamic, professional and highly organized Administrative Assistant/Office Manager to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support to staff and clients alike. Your energetic approach, combined with your technical proficiency and excellent communication skills, will help foster an efficient and welcoming environment. If you thrive in a fast-paced setting and enjoy multitasking with precision, this opportunity is perfect for you!

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry and maintain accurate records using spreadsheets, Microsoft Office applications, and productivity software
• Coordinate calendar management and schedule appointments for team members, ensuring optimal time utilization
• Support office management tasks such as filing, proofreading documents, and organizing office supplies
• Provide exceptional customer service by responding promptly to client inquiries via phone or email, demonstrating strong phone etiquette and client communication skills
• Assist with bookkeeping tasks using QuickBooks to process invoices and track expenses
• Support personal assistant duties as needed, including travel arrangements and personal scheduling for executives

Requirements

• Proven experience in an office environment with clerical responsibilities and administrative support roles
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), spreadsheets, and data entry skills
• Familiarity with QuickBooks or other accounting software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting
• Bilingual abilities are a plus to enhance communication with diverse clients and team members
• Demonstrated experience managing multi-line phone systems and providing top-tier customer support
• Strong typing speed, proofreading abilities, and attention to detail to ensure accuracy in all tasks
• Exceptional time management skills to handle multiple responsibilities efficiently while maintaining professionalism

Join us in a role where your organizational talents will shine! We value energetic individuals who are eager to contribute their office management expertise while growing professionally. This paid position offers an engaging environment where your skills will directly impact our success.

Pay: $2,500.00 - $2,800.00 per month

Benefits:

• Health savings account
• Paid time off

Work Location: In person

Salary : $2,500 - $2,800