What are the responsibilities and job description for the Administrative Assistant position at Marathon Medical?
Administrative Assistant
Position Summary
Marathon Medical is seeking a highly organized and proactive Administrative Assistant to provide administrative and operational support within a dynamic business environment.
This role requires an individual who can effectively manage competing priorities, anticipate business needs, exercise sound judgment, and maintain consistent follow-through.
The Administrative Assistant will support day-to-day operations while helping ensure information, schedules, communications, and organizational priorities remain coordinated and on track.
The successful candidate will demonstrate initiative, professionalism, discretion, and a strong sense of ownership. This individual should be comfortable working independently, recognizing what requires attention, and taking appropriate action without relying on continuous direction.
Key Responsibilities
Provide comprehensive administrative and operational support across business functions and organizational priorities.
Coordinate schedules, meetings, communications, documentation, records, and related administrative activities.
Track priorities, deadlines, commitments, and follow-up items to support timely execution.
Anticipate administrative and operational needs and proactively coordinate appropriate next steps.
Prepare, organize, and maintain business information and documentation with a high degree of accuracy.
Support meetings and initiatives through preparation, coordination, documentation, and follow-through.
Identify potential gaps, conflicting priorities, or outstanding needs and escalate or address them appropriately.
Facilitate effective communication and coordination across teams and organizational levels.
Handle confidential and sensitive information with professionalism and discretion.
Apply established processes and standards consistently while identifying opportunities to improve efficiency and organization.
Respond effectively to changing priorities and emerging business needs.
Perform additional responsibilities as organizational needs evolve.
Qualifications
Strong organizational, planning, and time-management capabilities.
Ability to manage multiple priorities while maintaining accuracy and consistent follow-through.
Demonstrated ability to anticipate needs, exercise sound judgment, and take initiative.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to quality.
High level of professionalism, discretion, and dependability.
Resourceful and solution-oriented approach to work.
Ability to work effectively both independently and collaboratively.
Proficiency with standard business technology and the ability to learn new systems quickly.
What Success Looks Like
Success in this role is demonstrated through reliable execution, thoughtful preparation, strong organizational awareness, and the ability to anticipate and address needs before they affect operations.
The Administrative Assistant serves as a dependable source of support, helping create clarity, continuity, and effective follow-through across the organization.
Pay: $18.00 per hour
Expected hours: 40.0 per week
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $18