Administrative Assistant

Flying S Title & Escrow is a subsidiary of Title Financial Corporation. We seek an Administrative Assistant to join our team in Forsyth, MT. TFC is a family-owned company providing Title and Escrow Services since 1905. We pride ourselves on taking great people and growing and developing them with employees who have spent their entire careers with us!

If you want to work for a company where Everyone Counts, is committed to doing the Right Thing, Takes the Smart Risk, believes Attitude is Everything, and Everyone has the Opportunity to make a Difference, then keep reading.

The ideal team member:

• Enjoys a fast-paced environment.
• Is very organized with attention to detail, has problem-solving skills, and the ability to meet deadlines.
• Can prioritize tasks and notify others when assistance is needed.
• Proficient computer skills, including Google or Microsoft Office Suite or related software, and has the ability to learn new programs quickly.
• Excellent interpersonal and customer service skills
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Previous experience in an office, Title, Escrow, or Banking is a plus!

About the position:

This position reports to the President / County Manager. The Administrative Assistant provides essential office support, including reception, clerical assistance, and support to the escrow staff. This role requires a strong understanding of company policies, procedures, products, and services. A professional and courteous demeanor, along with a customer-service-oriented approach, is essential.

Job Duties Include:

• Assist escrow staff with various tasks, such as document preparation and file organization.
• Input data into the system as needed.
• Research and gather information for title searches and closings.
• Interact with clients, lenders, realtors, and attorneys to provide information and resolve inquiries.
• Answer and direct phone calls.
• Greet and assist visitors.
• Manage incoming and outgoing mail.
• Maintain office supplies and equipment.
• Process orders and set up new accounts.
• Perform a variety of clerical duties, including filing, copying, and scanning.
• Assist with billing and invoicing for title insurance, closings, and credit services.
• Ability to operate a company vehicle or personal vehicle for company errands or training.
• Adhere to company policies, procedures, and industry regulations.
• Maintain accurate records and documentation.
• Other job duties as required.

Education and Experience:

• Must be at least 18 years of age.
• Must have a valid driver’s license and have the ability to pass an MVR and background check.
• High school diploma or equivalent.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift and carry packages up to 20 pounds at times and perform physical activity such as walking, standing, and driving for extended periods.
• Ability to operate a company vehicle or personal vehicle for company errands or training.

We offer:

Competitive benefits plan including medical, dental, and vision for company employees, with some contribution toward a spouse or dependent coverage. In addition, we offer a 401(k) with a competitive discretionary match, discount on closing fees, and accident, hospital, and pet insurance plans! New employees accrue up to three weeks of Flexible Time Off, plus employees are eligible for 11 paid holidays from day one of employment, and volunteer time off to give back to our local communities. We also offer a company-provided employee assistance program and a wellness program at no cost to employees.

Flying S Title & Escrow is an equal opportunity employer. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of the position. Applicants offered a position must be able to pass a pre-employment background and MVR check.