Accounting Payroll Specialist

POSITION: Accounting Payroll Specialist REPORTS TO: Chief Financial Officer

COMPENSATION: Competitive base salary commiserates with experience & benefits program including medical and dental insurance.

POSITION SUMMARY

Position Summary

The Accounting Specialist supports the financial and administrative operations of the restaurant group by managing accounting processes, monitoring daily cash flow, supporting payroll coordination, and assisting with HR administrative functions. This role requires a strong understanding of restaurant operations, financial systems, and payroll procedures, with preferred experience in Restaurant365 (R365).

The ideal candidate has restaurant industry experience and can effectively bridge operational processes with accounting and payroll functions to ensure accurate financial reporting, compliance, and smooth day-to-day operations.

ESSENTIAL FUNCTIONS

Key Responsibilities

Accounting & Financial Management

• Enter financial and accounting data accurately into Restaurant365 (R365) and related systems.
• Validate daily deposits and investigate discrepancies or outstanding balances.
• Monitor and manage daily cash flow, ensuring all transactions are properly recorded and posted.
• Review and analyze accounts to identify discrepancies and ensure financial accuracy.
• Process and code vendor invoices while maintaining accurate documentation.
• Assist with reconciliations, journal entries, and monthly closing procedures.
• Generate financial reports and assist leadership with financial analysis as needed.

Payroll Coordination

• Coordinate payroll changes including:
• New hires
• Terminations
• Pay rate adjustments
• Benefit deductions
• Employee status updates
• Process bi-weekly payroll as needed in coordination with HR and management.
• Maintain payroll records and ensure accurate payroll reporting.
• Ensure compliance with payroll regulations, wage laws, and company policies.
• Work closely with HR and management to resolve payroll discrepancies.

HR & Administrative Support

• Assist with employee onboarding and offboarding processes.
• Ensure compliance with employment laws, internal policies, and documentation requirements.
• Provide general administrative support to the HR department.
• Maintain accurate employee records and assist with HR documentation as needed.
• Support internal communication between operations, HR, and accounting departments.

Qualifications

• 2 years of accounting experience, preferably in the restaurant or hospitality industry
• Experience with Restaurant365 (R365) preferred
• Knowledge of accounts payable, reconciliations, and financial reporting
• Experience coordinating payroll processes and employee status updates
• Understanding of payroll regulations, labor laws, and compliance requirements
• Strong organizational and analytical skills
• High attention to detail and ability to manage multiple priorities
• Proficiency in Excel, accounting systems, and payroll platforms

Preferred Experience

• Experience with multi-unit restaurant accounting
• Familiarity with POS systems and financial integrations
• Experience working with HR/payroll systems

Key Competencies

• Financial accuracy and accountability
• Operational understanding of restaurant environments
• Payroll compliance and attention to detail
• Organization and time management
• Communication and cross-department collaboration
• Problem solving and process improvement