What are the responsibilities and job description for the Field Administrative Assistant position at Tippmann Group / Interstate Warehousing / Tippmann Construction?
*Part-Time*
Temporary Administrative Assistant
Job Description
Position: On-site Administrative Assistant
Approximately 12 Months
Work Environment
- Job Trailer
- Construction Job Site
Various personalities-
Office/client executives
- Government representatives
- Construction workers
Position Description (Office Manager)
- Maintain files, logs & logins (electronically & manually)
- Write and prepare meeting minutes/agendas
- Write letters, emails & correspondence on behalf of Project Managers
- Prepare spreadsheets from pre-made templates & occasionally from scratch
- Daily weather reports
- Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.)
- Maintain contacts in Outlook
- Introduce subcontractor safety & violation programs to subcontractors
- Help keep the job trailer office clean and organized, stocked with supplies including food
- Multiple other tasks as assigned
- Computer Skills (Mandatory)
Excel - Daily use, must be able to work from a template or begin from scratch
Simple formulas
Formatting (lines, colors, etc)
Word - Daily use, must be able to work from a template or begin from scratch
Formatting (lines, colors, etc)
Outlook - Email – Compose on behalf of project managers
Contact updating
Scheduling meetings & calendar
Adobe Acrobat
Convert to PDF
- Print/Save to PDF
- Combine multiple PDF files into one