Administrative Assistant for Field Experiences

Administrative Assistant for Field Experiences

Millersville University

Department: Field Services

Nature of Position: Permanent, Full-time

Job Summary/Basic Function

About the position:

This position arranges field experience placements with school administrators for undergraduate and graduate students enrolled at Millersville University and performs tasks to support the Professional Education Unit and the Office of Field Services.

Join Our Team at Millersville University!

Position Salary: $45,907.00

Plus a generous benefits package designed to support your well-being and future:

• Comprehensive Health Coverage – Medical, dental, and vision insurance
• Group Life Insurance
• Retirement Plans – Choose from two excellent options
• Tuition Waiver – Invest in your education or your family’s
• Paid Time Off – Vacation, sick leave, and holidays to recharge
• Full Benefits Summary(PDF)
  
  

Why Millersville?

Education

Nestled in beautiful Lancaster County, Pennsylvania, Millersville University is a proud member of Pennsylvania’s State System of Higher Education. We’re known for:

• Strong student-faculty connections
• 70 undergraduate and 24 graduate programs
• A stunning campus and vibrant community
• Outstanding job placement for graduates
  
  

With over 66,000 alumni across the globe, our impact is far-reaching—and growing.

Our Mission & Values

At Millersville, we live by our EPPIIC values of Exploration, Public Mission, Professionalism, Inclusion, Integrity, and Compassion.

We are deeply committed to Inclusive Excellence—creating a welcoming, supportive environment where everyone can thrive. We believe diversity is a strength, and we actively seek individuals who bring unique perspectives and experiences to our community.

Equal Opportunity For All

Millersville University is an equal opportunity employer. We welcome applicants from all backgrounds and are committed to providing a workplace free from discrimination. Individuals from traditionally underrepresented groups are strongly encouraged to apply.

Duties And Responsibilities

• Work in close conjunction with school districts, centers, and special educational partnerships to secure appropriate field placements.
• Record and maintain availability information on available cooperating teachers.
• Establish calendar for field experiences each semester along with a timeline for the overall process for requesting, submitting, and distributing placements.
• Supply information regarding inquires of past field placements.
• Work in close conjunction with faculty members within various departments, including the Professional Development School (PDS), to ensure the needs of the departments are met.
• Work in close conjunction with Cooperating Teachers, and other District, centers, and special educational partnerships personnel providing information on assignments, teacher candidates, and University programs and procedures.
• Provide placement assignment confirmation/information to students and faculty.
• Work in close conjunction with University Faculty and Supervisors, providing information and answering questions regarding placement assignments, relevant policies and procedures.
• Work in close conjunction with Field Service colleagues on tasks such as maintaining a shared contact list, information on student status, eligibility, and clearances.
• Maintain overall close communication regarding all aspects of the field.
• Maintain all necessary information on placements and distribute data to all relevant parties.
• Assist and support University students with field related questions and concerns, and University processes.
• Support the implementation of student placement and informational meetings as needed. Includes informational classroom visits at the beginning of the semester.
• Utilize University systems including, but not limited to, Banner, Max, Argos, and OnBase
• Assist students, relevant faculty, and various departments with non-traditional clinical placements.
• Prepare reports regarding Field Services matters in response to requests from various sources.
• Assist with the maintenance of the Field Services website and handbook to ensure accuracy of information.
• Participate in staff meetings as requested by the Coordinator.
• All other duties as assigned.
  

Required Qualifications

• Bachelor’s degree OR equivalent combination of experience and training.
• Experience managing complex schedules using calendar management features.
• Experience in taking clear and concise meeting minutes.
• Demonstrated ability to:
• solve problems.
• handle multiple, complex tasks with accuracy and attention to detail.
• maintain a professional demeanor in fast-paced work environment.
• maintain confidentiality.
• work independently.
• learn academic and office policies.
• change priorities with little/no notice.
• Excellent customer service skills.
• Excellent oral, written, and interpersonal communication skills.
• Flexibility, willingness, and ability to pursue and adopt new ideas, information, and technology, and process and summarize information.
• Ability to work with faculty, staff, and students of diverse cultures, racial and ethnic groups, and socioeconomic status.
• Proficiency in standard office technology, including Microsoft Office, Teams, and Zoom.
• Commitment to inclusive practices and working with diverse student populations.
• Successful interview (Including Word and Excel tests).
• Successful completion of three background checks.
  

Preferred Qualifications

• Experience working in K-12 setting.
• Familiarity with teacher education programs.
• Experience using Banner and Argos Reports.
  
  

Job Description

Essential Functions

Please Note: These duties are to be performed with or without an accommodation. We are committed to providing reasonable accommodations in accordance with Americans with Disabilities Act (ADA).

• Ability to work on campus in an office setting.
• No or very limited physical effort required.
• No or very limited exposure to physical risks.
• Work is normally performed in a typical interior/office work environment.
• Extensive writing skills (prepare and organize complex documents).
• Extensive verbal communication skills (provide information and assistance regularly).
• Understanding of written and verbal directions.
• Ability to sit for long lengths of time.
• Must be able to lift/pull/push up to 10 pounds.
• Dexterity of hands and fingers to operate a computer keyboard and mouse.
  
  

To apply, please visit: https://jobs.millersville.edu/postings/14220

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