What are the responsibilities and job description for the Practice Administrator position at Tindal Prosthodontics?
Practice Administrator
Tindal Prosthodontics | Sarasota, FL | Full-Time (On-site)
About the Opportunity
At the heart of Tindal Prosthodontics is a belief that strong systems and strong people create an exceptional patient experience. We are a growing specialty dental practice entering an exciting phase of expansion, and we're looking for a Practice Administrator to run the business side of our practice so our clinical team can focus on what they do best.
This is a hands-on leadership role and the operational backbone of the practice. You'll own the day-to-day management of the office — people, systems, finances, and compliance — while helping drive the growth and expansion goals that Dr. Tindal envisions for the practice. We're looking for a high-energy, motivational leader with a growth mindset: someone who inspires and elevates the people around them, turns challenges into momentum, and brings out the best in the whole team.
What You'll Do
Practice Operations
- Own day-to-day operations of the practice — scheduling oversight, front-office workflows, and the patient experience from first call to final visit
- Manage billing and collections processes in partnership with the front office
- Oversee budgeting, financial reporting, and key performance metrics alongside Dr. Tindal
- Manage vendor, supply, and equipment relationships
- Design and document systems that scale — building the operational foundation for a growing, multi-location future
HR & Team Leadership
- Own HR administration: hiring, onboarding, payroll coordination, benefits, time-off, and personnel files
- Lead recruiting and professional development as the team grows
- Be the energy in the room — a positive, motivating presence who inspires and lifts up our team
- Foster a culture of collaboration, accountability, and resilience in both busy seasons and calm ones
Compliance & Risk
- Own and maintain HIPAA and OSHA compliance, policies, and training
- Keep the practice audit-ready and up to date with regulatory requirements
- Manage credentialing, licensing renewals, and required documentation
Growth & Expansion
- Partner with Dr. Tindal to execute growth strategies: patient acquisition, retention, and community presence
- Cultivate and grow our referral network — building strong relationships with general dentists and specialists who trust us with their patients
- Support planning and execution for practice expansion, including new services, added capacity, and potential new locations
- Analyze practice performance and turn data into action
Who You Are
- A strategist and an operator: you can think about growth in the morning and troubleshoot a scheduling or billing issue in the afternoon — and you genuinely enjoy both
- 5 years of leadership experience in practice management, operations, or business administration (dental or healthcare administration experience strongly preferred)
- Deep comfort with HR, compliance (HIPAA/OSHA), billing, and financial management
- Bachelor's degree in business, healthcare administration, or related field; advanced degree or equivalent experience a plus
- Financially fluent: comfortable with budgets, P&Ls, KPIs, and using data to guide decisions
- A natural relationship-builder who earns trust with teams, patients, and referring providers
- A motivator at heart: you naturally raise the energy and standards of any team you join
- Committed to being in-house and hands-on: this role is about presence and ownership, not just strategy
What We Offer
- Compensation: 70-75K plus performance bonus tied to growth metrics
- Benefits: PTO, dental care, CE allowance
- A defining leadership seat during a major growth chapter of the practice
- Direct partnership with an owner-doctor invested in your success
How to Apply
Send your resume and a brief note about an operations or growth win you're proud of to maria@tindalsmiles.com. We read every application.
Tindal Prosthodontics is an equal opportunity employer.