Executive Assistant

Thank you for your interest in our practice I am excited to speak with you further about the role. Please read more about the executive assistant position below and contact Tim Groth with a little about yourself, experience, and interest and to setup an introductory call at 813-712-0839.

This position is for someone who wants to work directly with the CEO of a practice that has grown 10x in the last 6 years. This opportunity is not for the faint of heart because massive growth and opportunity comes with the pressure of delivering great patient experience, an awesome culture, and strategic decisions that move the practice forward. Flexibility, analytical skills, detail focus, organization, and relentless persistency are keys to being successful in this role. This opportunity is for a candidate with a strong baseline experience and a passion for learning more and growing. Please read more about the practice and the specific responsibilities below.

Timothy Groth MDPC is a dynamic and growing healthcare organization dedicated to providing exceptional patient care and operational excellence. We are seeking an experienced and highly organized Executive Assistant to support our leadership team and oversee critical administrative, compliance, and operational functions.

Key Responsibilities:

Credentialing & Compliance:

• Manage provider credentialing with payors including IPANY, Northwell, Catholic Health IPAs, and various surgery centers and hospitals.
• Maintain compliance with all BAAs, coding audits, and payor audits.
• Coordinate malpractice, cyber, D&O, and facilities insurance (via Bryson).
• Collaborate with Triumph Health consultants for MIPS compliance.

Financial & Administrative Management:

• Process and manage invoices.
• Work with Consero on financial and administrative tasks.
• Oversee company accounts including Capital One, Wise, PayPal, and other platforms.
• Manage ADP functions including 401k administration, tax filings, and government notices.

Operations & Support:

• Schedule and coordinate internal meetings, events, and company-wide communications.
• Record and prepare accurate minutes for board meetings
• Manage and optimize the CEO’s calendar, including scheduling, prioritization, and coordination of meetings and engagements
• Maintain company documents, provider email lists, and contact lists.
• Manage and update Adobe forms, company documentation, and compliance-related records.
• Oversee access to company resources including T-Mobile accounts, email accounts, and password management for leadership.

Office & Vendor Management:

• Manage office supplies, including transitioning from existing memberships (e.g., Sam’s Club) to company-owned accounts.
• Act as the authorized user and point of contact for multiple operational accounts.

Qualifications:

• Experience: Minimum 3–5 years of experience in executive support, healthcare administration, or similar role.
• Knowledge: Familiarity with medical credentialing, healthcare compliance, and insurance processes preferred.
• Skills:
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite, Adobe, and common business software platforms.
• Ability to maintain strict confidentiality and manage sensitive information.

Compensation & Benefits:

• Competitive salary commensurate with experience.
• Health and vision insurance.
• 401k with company match.
• Paid time off and holidays.

Job Type: Full-time

Pay: $70,000.00 - $100,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person

Salary : $70,000 - $100,000