Administrative Assistant Coordinator

Time Equities, Inc. (“TEI”), a diversified investment, development, asset, and property management, and alternative energy company, is seeking a self-motivated, multitasking, hardworking, administrative assistant to assist all members of the Residential Sales, Leasing, and Asset Management Department.

Responsibilities

The responsibilities include, but are not limited to:

• Maintain various departmental reports relating to sales, leasing, product inventory, departmental income, and regulatory compliance
• Coordinate departmental billing and ensure collection
• Manage the schedule for the Director of Sales & Leasing and the Director of Residential Asset Management & Operations
• Email management for Director of Sales & Leasing
• Manage Brokerage Licensing compliance
• Broker payroll administration
• Marketing coordination, including online listings, content management, ordering marketing collateral, and preparing board packages
• Process condo and co-op sales and leasing board packages for the Operations group
• Record keeping, including filing and organizing documents, and scanning files
• Coding invoices, preparing check requests
• Maintaining receivables system, tracking open invoices/multiple payments.
• Typing offers, correspondence, and brokerage agreements.
• Sending out letters and packages
• Process expense reports, organize meetings, and arrange travel.
• Maintaining attendance records for the department,
• Answering phones, taking, and relaying messages
• Performing various special projects as assigned.

Qualifications

• Good working knowledge of Word, PowerPoint, and Excel
• Minimum three (3) years of experience as an Administrative Assistant.
• Experience working in a real estate firm is a plus.
• New York State notary license and a New York State real estate salesperson's license (or willing to obtain such licenses within 6 months of job start with the company’s support).
• Eligible to elect other voluntary benefits, including FSA, and additional life insurance coverages.
• Up to $3,500/year in tuition reimbursement for relevant continuing education.
• Tax-free benefits for mass transit or parking expenses