Property Manager

Department:  Facilities
Union Affiliation:  None
Work Schedule:  Monday - Friday
Total Hours Per Week:  40

The Property Manager enhances Tillamook County’s strategic land-use planning and asset management by overseeing the development, disposition, and stewardship of county-owned real property. This role ensures alignment with organizational priorities and economic development goals.

Working under the direction of the Chief Administrative Officer (CAO), the Property Manager serves as the primary point of contact for the county’s Property Management Program.

This position is responsible for the comprehensive management, acquisition, disposition, sale, and leasing of property, including tax-foreclosed properties, surplus lands, and properties held for long-term ownership or future development. The role ensures compliance with applicable laws, manages property records, and coordinates property-related activities across departments and external partners.

Knowledge, Skills, and Abilities

The individual in this role is expected to possess and exhibit the following knowledge, skills, and abilities.

Knowledge

• Working knowledge of applicable laws, regulations, and policies governing tax foreclosure and public auctions (including ORS 86, ORS 271, ORS 275, and ORS 312), as well as public contracting requirements. 
• Considerable knowledge of land mapping, property descriptions and measurements, contracts, easements, and conveyances. 
• Thorough knowledge of property appraisal, land valuation, real property transactions, and property management principles and practices. 
• Thorough knowledge of writing and analyzing reports, property maps, legal descriptions related to property and contracting laws. 
• Thorough knowledge of grant and project management principles and practices. 
• Thorough knowledge in real estate research, property transfer processes, and property maintenance practices. 
• Knowledge of county policies, procedures, and regulatory frameworks. 
• Knowledge in the federal, state, and local statutes governing property management. 
• Knowledge in public sector finance, purchasing, and records management. 
• Knowledge of contract administration and compliance practices. 
• Knowledge of the local tourism infrastructure and related community needs. 
• Knowledge in modern cartographic standards and mapping principles. 
• Basic knowledge of Geographic Information Systems (GIS). 

Skills

• Strong technical and analytical skills in report writing, contract review, and interpretation of property maps and legal descriptions. 
• Skills in leadership and team management.
• Skills in applying initiative and independent judgment to prioritize work and resolve complex issues efficiently.
• Skills in strong problem-solving and critical-thinking abilities. 
• Skills in effective verbal and written communication. 
• Skills in relationship-building and collaboration with diverse stakeholders. 
• Skills in grant writing, budget development, and financial tracking. 
• Skills in report writing, policy development, and documentation. 
• Skill in the analysis of property management issues and development of effective solutions. 
• Skills in interpretation of technical documents, legal descriptions, statutes, and regulations. 
• Skills in project management, from concept to completion, including prioritization and coordination of multiple concurrent projects. 
• Skills in the use of personal computers and software applications, including Word, Excel, and GIS tools.
• Skills in public speaking, negotiation, and interpersonal communication.

Abilities

• Strong time management and organizational abilities.
• Ability to support and promote county goals while adhering to policies and procedures. 
• Ability to read and interpret maps, legal descriptions, and technical property data. 
• Ability to conduct research, analyze complex issues, and develop sound recommendations. 
• Ability to interpret and apply statutes, ordinances, and policies accurately. 
• Ability to work effectively under pressure and meet deadlines.
• Ability to identify problems, evaluate options, and implement practical solutions. 
• Ability to exercise independent judgment within established authority. 
• Ability to organize and synthesize complex information into actionable insights. 
• Ability to maintain confidentiality and handle sensitive information appropriately. 
• Ability to interact professionally and courteously with staff, stakeholders, and the public. 
• Ability to adapt to changing priorities and manage diverse responsibilities. 
• Ability to build and maintain effective working relationships with internal and external partners.

Required Qualifications (minimum qualifications for this role)

Education

• Associate's degree with major coursework in business administration, real estate, project management or related field.

Equivalent experience may be substituted for educational requirement. Amount of additional experience acceptable: Any satisfactory combination of experience and training which demonstrates the knowledge, skills, and ability to perform the above-described duties.

Experience

Certifications or Licenses

Preferred Qualifications 

Other Qualifications

Duties assigned to this classification include, but are not limited to, the following examples.

Property Inventory, Research and Documentation

• Research property records, deeds, legal descriptions, title reports, and mapping data.
• Maintain accurate and complete property files, including maps, photos, valuations, and site history. 
• Interpret maps, tax lots, legal descriptions, easements, and rights-of-way. 
• Maintain a comprehensive inventory of all county property. 
• Develops and maintains public-facing website for the county’s Property Management Program.  

Property Disposition Administration

• Oversee acquisition, leasing, exchange, donation, development, and disposal of county property. 
• Evaluate properties for sale and prepare recommendations for the CAO and Board of Commissioners. 
• Administer public auctions, sealed bids, negotiated sales, and private sales. 
• Ensure compliance with Oregon Revised Statutes, including notifications, property valuation, and sale logistics.

Property Management and Development 

• Conduct property inspections and site assessments; recommend use, lease, sale, or disposition.
• Coordinate with code enforcement and partner agencies on compliance issues.
• Ensure property management issues are promptly identified, addressed, and properly resolved. 
• Manage maintenance, repair, cleanup, abatement, demolition, and remediation projects. 
• Serve as project manager for county property improvements and development initiatives (e.g., facilities, infrastructure, trails, tourism assets). 
• Apply for and administer grants supporting assigned projects. 

Procurement and Contract Administration  

• Prepare and manage deeds, leases, land sale agreements, and related documents. 
• Monitor agreements, enforce compliance, and track delinquencies. 
• Draft orders, resolutions, notices, and other documentation. 
• Administer procurements and agreements for various property management and development projects in accordance with county procedures and templates. 
• Define scopes of work and oversee contractors, budgets, and timelines. 

Regulatory Compliance and Policy

• Interpret and apply Oregon statutes related to county property.
• Ensure compliance with all federal, state, and local regulations and county policies. 
• Develop and update county policies and procedures for the disposition, development, and management of county properties. 
• Determine and manage surplus proceeds from property dispositions. 
• Coordinate required notices, reporting, and record retention to surplus proceeds and claims.
• Submit reports to state agencies (e.g., Department of Justice, Revenue, Treasury). 
• Research ownership interests and ensure proper legal notification. 

Interdepartmental and External Coordination

• Serve as the primary contact for county property-related matters and selected project inquiries. 
• Collaborate with county departments, legal counsel, and external partners.
• Build and maintain relationships with county employees, agencies, organizations, and the public.
• Represent the county at public meetings, forums, and interagency discussions.
• Attend conferences and presentations on issues relating to property and project management.
• Provide regular updates to the CAO on workload, priorities, and issues.

Performs additional duties as assigned.Supervisory Responsibilities

• Acts in a lead capacity (does not formally supervise) to direct workflow or to mentor employees in the assigned department.

Supervisory Controls

• Works under general supervision with recurring tasks performed independently. The supervisor provides professional advice on non-routine matters, and periodic reviews are conducted to ensure adherence to expected results.

Working Conditions
Mental effort

• Usually, normal concentration and deadlines with occasional periods of sustained deadline pressure.

Physical effort

• Minimal: The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, laptop bag, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Environment

• Everyday Risks/Discomforts: require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.

Salary : $60,445 - $79,539