What are the responsibilities and job description for the Administrative Assistant position at Tikur Solutions LLC?
Position Overview:
This is a part-time position with the opportunity to grow into a full-time role. The Administrative Assistant will play a key role in keeping the business running smoothly handling daily communications, managing documents, organizing company activities, and supporting marketing and operational efforts.
Key Responsibilities:
- Manage incoming and outgoing emails and other communications
- Handle billing, payroll, time sheets, and invoices
- Research and coordinate travel arrangements for the President and employees
- Identify and register for networking events, conferences, and other relevant opportunities
- Maintain certifications, prequalification documents, and related compliance materials
- Plan and coordinate occasional office events or internal gatherings
- Support with general business tasks related to ongoing and upcoming projects (e.g., meeting attendance and documentation, project administrative support, client follow-up, etc.)
- Track and reorder office supplies and inventory as needed
- Submit taxes and maintain accurate financial and administrative records
- Provide additional administrative and operational support as needed
- Maintain digital and physical filing systems to ensure organized recordkeeping
- Prepare basic reports, summaries, and internal documents as requested
- Answer phones, greet office visitors, and assist with general front-desk duties
- Any other tasks requested by the President
- Organize and schedule meetings, appointments, and office events.
- Prepare and distribute internal communications and memos.
- Support onboarding and offboarding processes for new and departing employees.
- Coordinate IT support and ensure office equipment is functioning properly
- Oversee mail distribution, courier services, and deliveries.
- Provide executive-level administrative support to leadership, as needed.
- Ensure compliance with health, safety, and security regulations.
- Prepare reports, presentations, and spreadsheets.
- Assist with HR tasks such as policy distribution and employee engagement.
- Handle sensitive or confidential information with discretion.
- Assist with special projects as assigned by leadership.
Qualifications:
- Strong time management and organizational skills.
- Exceptional communication and interpersonal abilities.
- Proficiency in Microsoft Office (Word, Excel, Outlook, etc.)
- Data entry and basic accounting knowledge
- Clear and professional communication skills
- Ability to work independently and as part of a team
- Detail-oriented with basic math competency
- Familiarity with office management tools such as Zoom and Teams
- Comfortable with light bookkeeping and budgeting tasks.
- Ability to maintain confidentiality and exercise discretion.
- Strong problem-solving and decision-making capabilities
- Ability to work independently and take initiative.
- Flexibility and adaptability in a fast-paced environment.
- Proficient in Bluebeam and Canva
- Adaptable and proactive in handling varied tasks
- Strong attention to detail
- strong organizational skills
- Ability to prioritize and multitask
- Flexibility and adaptability in a fast-paced environment.
- Professional appearance and demeanor.
Who We're Looking For:
We want someone who not only checks the boxes but also brings their own strengths and ideas to the table. If you’re collaborative, dependable, and eager to contribute to a growing company—we want to hear from you.
Pay: $20.00 - $25.00 per hour
Expected hours: 40.0 per week
Benefits:
- Employee discount
- Paid time off
Education:
- High school or equivalent (Required)
Experience:
- administrative: 3 years (Required)
Ability to Commute:
- Indianapolis, IN 46250 (Required)
Willingness to travel:
- 25% (Required)
Work Location: In person
Salary : $20 - $25