What are the responsibilities and job description for the Office Manager / Bookkeeping Assistant position at Tiger Recruitment?
Office Manager / Bookkeeping Assistant – Psychotherapy Practice
Midtown East, Manhattan
Temp to Hire
On-site
$125k p.a.
Tiger Recruitment is partnering with a busy psychotherapy practice based in Midtown East to hire an Office Manager with excellent QuickBooks skills, and experience in bookkeeping and accounts receivable.
The ideal candidate is a confident user of AI software such as Claude, Perplexity, and QuickBooks’ AI functionality. You must be a self-starter who is comfortable working in fast-paced, high-pressure environments - ie. a startup or private healthcare background would be advantageous.
You will work alongside an Executive Assistant.
WHAT YOU’LL DO
- Oversee day-to-day office and practice operations
- Coordinate scheduling, appointments, and calendar management for the practice
- Prioritize and track urgent operational tasks to support the day-to-day running of the office
- Utilize Claude, Perplexity, and other AI platforms to optimize workflow and task management
- Handle billing, invoicing, accounts receivable, and basic bookkeeping tasks using QuickBooks
- Assist with tax-related administrative and financial matters
- Monitor expenses and support profitability and budget tracking
- Liaise with vendors, service providers, and external partners as needed
- Support operational and administrative special projects across the practice
WHO YOU ARE
- Experienced Operations professional or Practice Manager available at short notice
- Financial Literacy: Highly organized and detail-oriented, with excellent financial and accounting experience
- Soft Skills: Discrete, experienced in working with HNW clients in a concierge style
- Technical Skills: Tech-savvy, with hands-on experience using AI tools and automation platforms
- Work Style: Proactive, resourceful, and able to manage multiple priorities independently
Salary : $125,000