Executive Personal Assistant

Executive/Personal Assistant - Fluent in Mandarin

Full Time, Permanent

Location: Los Angeles, California (LAX office & Bel Air residence)

Salary: $150,000 – $160,000 discretionary bonus full benefits

My client, an Ultra High Net Worth (UHNW) family office, is seeking an exceptional, Mandarin-speaking Executive / Personal Assistant to support the Principal, a third-generation leader overseeing a diverse portfolio of family businesses across the United States and Asia.

This is a fast-paced role within a sophisticated and well-established family office environment. The Principal is deeply involved in executive-level business matters alongside significant personal commitments, requiring a highly capable right hand to ensure seamless coordination across all areas.

You will join an established team of experienced assistants based in Los Angeles and internationally, playing a key role in supporting the Principal at the highest level.

THE ROLE

This is a true EA/PA hybrid position, offering broad exposure across business operations, personal support, financial coordination, and property management.

The role requires a proactive, resilient, and highly organized individual who can operate autonomously, manage competing priorities, and thrive in a high-demand environment.

You will support the Principal, as well as immediate family members, ensuring smooth day-to-day operations across multiple residences, business interests, and personal commitments.

WHAT YOU'LL DO

Executive & Personal Support

• Manage complex, high-volume calendars across multiple time zones, ensuring effective prioritization
• Coordinate seamless domestic and international travel (commercial and private), including detailed itineraries and last-minute changes
• Act as a gatekeeper for the Principal, managing communications and liaising with internal teams, advisors, and external stakeholders
• Oversee administrative workflows including reporting, expense management, and approvals
• Coordinate meetings, events, and engagements, including logistics and on-site support
• Manage ad hoc requests and special projects with discretion and efficiency

Household & Lifestyle Management

• Oversee the smooth operation of multiple residences in Los Angeles
• Coordinate household staff including chef, driver, and housekeeper, as well as pet-related needs
• Manage personal schedules, appointments, and family logistics for The Principal and family
• Support property maintenance, vendor management, and household procurement

Financial, Banking & Investment Support

• Assist with banking administration, including account management, documentation, and transactions (wires, ACH, transfers)
• Support investment processes including capital calls, subscription documents, and coordination with legal and financial advisors
• Monitor account activity and maintain organized financial records
• Liaise with fund administrators, investment managers, and financial institutions on behalf of The Principal

Bookkeeping, Tax & Audit Coordination

• Support tax and audit processes through document collection, organization, and deadline tracking
• Coordinate with accountants, auditors, and advisors to ensure compliance and timely filings
• Assist with financial reporting and audit preparation across multiple entities

Foundation & Philanthropy

• Support the day-to-day operations of private foundations, ensuring compliance with governance and regulatory standards
• Assist with grant processes, documentation, and coordination with advisors

Property & Project Management

• Oversee maintenance, insurance, and vendor coordination across residential and commercial properties
• Support capital improvements and construction projects, liaising with contractors and suppliers

WHO YOU ARE

• Fluent in Mandarin / Chinese (essential)
• Strong cultural awareness, with an understanding of Chinese family values and etiquette
• Significant experience supporting UHNW individuals, principals, or senior executives
• Proven background in hybrid EA/PA roles across both business and personal support
• Highly organized, detail-oriented, and capable of managing a complex, fast-moving workload
• Financially literate, with exposure to investments, tax processes (e.g. K-1s), and financial documentation
• Proactive, resilient, and able to operate independently
• Collaborative and able to integrate into an established, high-performing team
• Discreet, professional, and experienced in handling confidential matters

Additional Information

• Based in Los Angeles, with flexibility to work from an office (near LAX) and private residences in Bel Air
• Working alongside a stable, long-standing EA/PA team (average tenure of 4–5 years)
• Full benefits package including 401(k) and pension
• Highly varied, hands-on role offering long-term opportunity within a sophisticated family office