EA to Founder

Executive Assistant to the COO

Location: New York City (On-Site)

Position: Full-Time

Schedule: Monday – Friday, 9:00 AM – 5:00 PM

Reports to: Chief Operating Officer

Salary - $110k-$130k

About the Compan

yA fast-growing strategic advisory firm is seeking an exceptional Executive Assistant to support the Chief Operating Officer and wider leadership team from its New York City office

.The firm specializes in corporate transformations and complex transactions, partnering with high-level clients across a range of industries. The environment is collaborative, entrepreneurial, fast-paced, and highly professional, offering significant exposure across all areas of the business

.This is a unique opportunity for a highly capable EA who enjoys operating beyond traditional administrative support and thrives in a role that combines executive support, operations, project coordination, and process management

.
The Ro

leThe Executive Assistant will play a critical role in supporting the smooth day-to-day operations of the business while acting as a trusted right hand to the COO. This position requires a highly organized, proactive, and solutions-oriented professional who can manage multiple priorities, improve operational efficiency, and help drive execution across the fir

m.The successful candidate will be comfortable working across executive support, operations, scheduling, client coordination, internal processes, and special projects in a highly visible rol

e.
Key Responsibilit

iesExecutive & Operational Supp

• ortProvide high-level support to the COO and leadership t
• eamManage complex calendars, scheduling, travel coordination, and meeting logist
• icsSupport workflow management, resource allocation, and operational coordination across the f
• irmServe as a key point of contact for internal teams, clients, and visiting gue
• stsAssist with special projects and strategic business initiati

vesProcess & Performance Optimizat

• ionIdentify inefficiencies and support initiatives to streamline workflows and improve productiv
• ityHelp develop and track operational KPIs and reporting metr
• icsAssist with operational planning and cross-functional coordinat
• ionSupport the implementation and improvement of internal systems, policies, and procedu
• resEnsure professionalism and consistency across all client interactions and engageme

ntsClient & Team Coordinat

• ionHelp ensure the smooth execution of client engagements and deliverab
• lesAct as an escalation point for operational and scheduling iss
• uesCoordinate across advisors, support teams, and leadership to maintain seamless communicat
• ionSupport onboarding, hiring coordination, and team logistics as nee

dedNonprofit & Project Supp

• ortAssist with the coordination and administration of the organization’s nonprofit initiati
• vesSupport day-to-day operational tasks, program coordination, scheduling, and community engagement effo
• rtsHelp ensure projects and initiatives are executed efficiently and professiona

llyTechnology & Administrative Managem

• entManage and maintain operational systems including CRM platforms, project management tools, billing systems, and documentation proces
• sesSupport implementation of new tools and operational improvements as the firm sca
• lesMaintain data accuracy, organization, and process adhere

nceFinancial & Administrative Supp

• ortAssist with invoicing, expense management, budgeting coordination, and report
• ingSupport operational cost tracking and administrative proces
• sesHelp ensure compliance with internal procedures and best practi

ces
Qualificat

ionsRequired Skills & Experi

• encePrevious experience in an Executive Assistant, support, or operational support role within a fast-paced environ
• mentStrong organizational, project coordination, and multitasking abili
• tiesExceptional communication and interpersonal sk
• illsAbility to manage competing priorities with professionalism and discre
• tionHighly proactive with strong problem-solving capabili
• tiesProficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerP
• ointExperience using Google Workspace including Gmail and Cale
• ndarComfortable working with office technology and operational sys

tems
Key Compete

• nciesHighly organized with exceptional attention to d
• etailStrategic and systems-oriented mi
• ndsetCalm under pressure with strong execution s
• killsAdaptable and resourceful in a fast-paced enviro
• nmentProfessional, polished, and client-service fo
• cusedCollaborative team player with a hands-on app