What are the responsibilities and job description for the Accounts Receivable Specialist/Receptionist position at Thuasne USA?
Ready to be the heartbeat of the office and a key player in keeping the numbers on point?
At Thuasne, we're more than just a medical device company, we’re a team dedicated to improving lives through innovation, quality, and care. We’re looking for a dynamic multitasker to join us in a unique dual-role position that blends the precision of Accounts Receivable with the energy of front desk reception and office support.
If you're someone who thrives in a fast-paced environment, loves keeping things organized, and can switch between spreadsheets and smiling greetings with ease—this might just be your perfect fit.
Company/Position Overview
Thuasne is a mid-cap medical device company, manufacturing class I and class II devices, committed to providing high-quality products that enhance patient mobility, function, and quality of life. This dual-role position involves posting cash receipts, managing accounts receivable collections, and providing front desk reception support. Additionally, it includes overseeing office supply inventory to ensure smooth daily operations.
Duties/Responsibilities
Core competencies requirements for this position include applicable education, training or certifications, previous experience, and on-the-job training, and are documented in the training plan for the position. Competency is evaluated beginning on date of hire and will be verified after all job function and evaluation requirements are completed. Additional tasks may be required as business needs dictate. Individual goal plans will be defined, and performance indicators may be modified as technologies and market conditions evolve.
Working Conditions
At Thuasne, we're more than just a medical device company, we’re a team dedicated to improving lives through innovation, quality, and care. We’re looking for a dynamic multitasker to join us in a unique dual-role position that blends the precision of Accounts Receivable with the energy of front desk reception and office support.
If you're someone who thrives in a fast-paced environment, loves keeping things organized, and can switch between spreadsheets and smiling greetings with ease—this might just be your perfect fit.
Company/Position Overview
Thuasne is a mid-cap medical device company, manufacturing class I and class II devices, committed to providing high-quality products that enhance patient mobility, function, and quality of life. This dual-role position involves posting cash receipts, managing accounts receivable collections, and providing front desk reception support. Additionally, it includes overseeing office supply inventory to ensure smooth daily operations.
Duties/Responsibilities
- Accurately post daily cash receipts, including checks, ACH payments, credit card transactions, and wires, while ensuring proper reconciliation and resolving discrepancies.
- Monitor outstanding invoices, follow up with customers on past-due accounts, and collaborate with sales and accounting teams to resolve payment issues.
- Prepare and distribute customer statements, invoices, and related billing documents as needed.
- Greet visitors, answer and direct phone calls professionally, and manage incoming and outgoing mail.
- Maintain an organized and welcoming reception area while assisting employees with general administrative tasks.
- Monitor and maintain office/janitorial supply inventory, ensuring timely ordering and restocking to support operations.
- Ensure office equipment functions properly, coordinating maintenance and managing vendor relationships as needed.
- Assist with additional projects and responsibilities as assigned.
- Bachelor's degree or relevant work experience in Finance, Accounting, Business Administration, or related background
- Minimum 2 years of experience in accounts receivable, bookkeeping, or a related field.
- Proficiency in accounting software (e.g., M3) and Microsoft Office Suite (Excel, Word, Outlook).
- Strong attention to detail and accuracy in data entry and reconciliations.
- Excellent communication and customer service skills.
- Ability to handle concurrent tasks responsibly and work efficiently in a fast-paced environment.
- Experience in accounting, administrative, or receptionist roles preferred.
Core competencies requirements for this position include applicable education, training or certifications, previous experience, and on-the-job training, and are documented in the training plan for the position. Competency is evaluated beginning on date of hire and will be verified after all job function and evaluation requirements are completed. Additional tasks may be required as business needs dictate. Individual goal plans will be defined, and performance indicators may be modified as technologies and market conditions evolve.
Working Conditions
- Full-time with some Overtime, in-office role with standard business hours 8:00am- 5:00pm.
- Requires prolonged sitting, computer use, and occasional lifting of office/janitorial supplies.
- Interaction with internal employees, customers, and vendors in a professional setting.
