What are the responsibilities and job description for the Accounts Receivable Specialist position at Splintek Inc.?
Splintek is a Lenexa based, made in the USA manufacturing company in the business of providing high-quality healthcare products to Retailers, Professionals and direct to consumers since 1996. Innovation, team-based, high energy, casual business environment. Splintek’s mission is to enhance the quality of life globally by innovating healthcare products for better sleep, more comfort, and overall health. Please visit our website at www.sleepright.com
Splintek offers Competitive Wages and Benefits, including:
- Medical Insurance
- Dental Insurance
- Vision Insurance
- 401(k) Match
- Paid Time Off
- Paid Holidays
- Casual Dress/ Atmosphere
- New Facility
- Workout Room on Site
This position is full time on-site, we are not offering hybrid, remote, or flex schedules at this time.
PRIMARY OBJECTIVE OF POSITION
Ensure that the company receives payment for goods and services offered to clients by overseeing the recording and collection of customer invoices, ensuring accurate and prompt processing and payment, locating, and notifying customers of delinquent accounts via mail or phone, and preparing statements for the credit department if a customer fails to respond.
DUTIES AND RESPONSIBILITIES / ESSENTIAL FUNCTIONS
- Review direct deposits in bank then update records in SAGE to maintain accuracy
- Prepare and deposit checks received then update records in SAGE
- Review daily reports including but not limited to daily deposit report and the accounts receivable report then update and send to CEO
- Audit customer portals for incoming payments and deductions then ensure all credit cards have been processed for payment from customers and update records accordingly
- Collect deduction information then distribute to sales
- Reconcile deductions by comparing current periods payroll amount with the figures listed in payroll ledger to ensure records match
- Communicate all problem accounts with sales and dispute deductions taken from customers
- Distribute confidential and IP agreements as directed
- Manage and maintain accurate records regarding all credit applications, invoices, refunds, and exchanges in AR
- Verify all return packages and write up refunds or exchanges as applicable
- Track all shipments
- File customer service orders
- Assist customer service with entering customers' orders, covering the front desk, invoicing orders
- Distribute incoming mail daily
- Run checklist for CEO approval
- Print and mail checks
- File vendor AP invoices
- Broker and sales commission
QUALIFICATIONS
EDUCATION
REQUIRED:
- High school Diploma or GED Equivalent
PREFERRED:
- Associates or bachelor’s degree in Accounting, Finance or related field
EXPERIENCE AND SKILL
REQUIRED:
- 3 years of relevant experience in accounts receivable
- Strong math, typing, and computer skills, especially with bookkeeping Software
- Must be proficient in Microsoft office programs and have strong general computer skills
PREFERED:
- 3 years of Accounts Receivable Management
- Experience using SAGE
WORK ENVIRONMENT AND PHYSICAL DEMANDS
Vision: Use vision to read, write, type, operate office, electronic, and manufacturing equipment, and make fine adjustments.
Speaking/Hearing: Give and receive information through speaking and hearing.
Motor Coordination: Requires hands to operate equipment.
Lift/Carry: Regularly lift, push, and move up to 50lbs.
Environment: Office and warehouse environments may be dust, contain sharp edges, include areas that are not well lit, the floor may be uneven or cracked, and the facility may be subject to variations in temperature.
Search Firm Representatives – Please read carefully
Splintek does not accept assistance from search firms. Please, no phone calls or e-mails. All resumes sent by search firms to any employee at Splintek via e-mail, internet or in any form and/or method without valid written search agreement in place for this position will be deemed the sole property of Splintek. No fee will be paid in the event the candidate is hired by Splintek as a result of the referral or any other means. Thank you for your cooperation.